Administrative Assistant

4 weeks ago

Calamba, Philippines RemoteVA Full time

This range is provided by RemoteVA. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$7,800.00/yr - $8,400.00/yr

About the Role

We are seeking a highly organized and proactive Administrative Assistant to support our team with various operational tasks. The ideal candidate will be responsible for maintaining our daily schedules, managing communication channels, and ensuring smooth administrative operations. This role requires excellent organizational skills, attention to detail, and proficiency with administrative software and tools.

Key Responsibilities
  • Manage and update calendars, schedule meetings, and set up appointments
  • Utilize Asana for task tracking and project management
  • Assist with reviewing and managing contracts, ensuring all documentation is accurate and up-to-date
  • Organize and review receipts, and track purchases and expenses
  • Maintain and manage travel logs, including travel arrangements and documentation
  • Screen record all meetings and use Otter for transcription and meeting notes
  • Conduct regular file reviews to ensure all records are complete and organized
  • Handle email management, including sorting, prioritizing, and responding to messages on behalf of the team
Requirements
  • Proven experience as an Administrative Assistant or in a similar role
  • Proficiency with Asana, calendar management tools, and email platforms
  • Strong attention to detail and organizational skills
  • Excellent communication skills and the ability to manage multiple tasks effectively
  • Familiarity with transcription tools (e.g., Otter) and screen recording software is preferred
  • Ability to work in EST time zone hours (9 AM - 5 PM, Monday to Friday)
Benefits
  • Competitive compensation
  • Opportunity to work remotely with a collaborative team
  • Professional development and growth opportunities
Seniority level
  • Associate
Employment type
  • Full-time
Job function
  • Administrative
Industries
  • Technology, Information and Internet
#J-18808-Ljbffr

  • Office Administrator

    17 hours ago

    Calamba, Calabarzon, Philippines GRUPO Project Management and Construction Development Corporation Full time ₱250,000 - ₱500,000 per year

    Company DescriptionGRUPO PMCDC is a Company focusing on project management, execution and design in construction of a building. In a fast paced construction industry, we are looking for an admin that is capable of supporting us in implementing rules and joining our systematic approach to all processes.Role DescriptionThis is a full-time on-site role as an...

  • HR Assistant

    18 hours ago

    Calamba, Calabarzon, Philippines MAXIMUM SOLUTIONS CORPORATION Full time ₱120,000 - ₱240,000 per year

    Maximum Solutions Corporation is seeking a highly organized and detail-oriented HR Assistant to support our growing Human Resources department. This role will provide a broad range of administrative and operational support, contributing to a positive and efficient employee experience.Responsibilities:Provide administrative support to the HR teamAssist with...

  • Building Administrator

    18 hours ago

    Calamba, Calabarzon, Philippines Joy~Nostalg Group Full time ₱900,000 - ₱1,200,000 per year

    JOB SUMMARYThe Building Administrator shall be responsible for the proper turn-over of units to buyers, acceptance of quality units, and other related property structures from Construction Management. Ensures that the unit/lot owners are properly oriented, assisted, and provided with all the necessary services due to turnover of units and makes the move-in...

  • Executive Assistant

    16 hours ago

    Calamba, Calabarzon, Philippines Jewelry Store Marketers Full time ₱300,000 - ₱600,000 per year

    Work Setup: Work-from-HomeEmployment Type: Full-TimeWe are a growing digital marketing agency looking for a proactive and highly organized Executive Assistant to support our CEO. This role is ideal for someone who thrives in a fast-paced environment, excels at multitasking, and can anticipate the needs of leadership to ensure smooth day-to-day operations.Key...

  • HR Assistant Supervisor

    3 weeks ago

    Calamba, Philippines GDE INTEGRATED HR MANAGEMENT SOLUTIONS INC Full time

    Key Responsibilities Administrative Oversight: Manage HR office functions, including the HR inbox, filing, and maintaining accurate employee records in HR systems. Recruitment Support: Oversee the posting of job ads, review applications, schedule interviews, and assist with candidate screening and onboarding processes. Employee Relations: Act as a first...

  • Events Coordinator Assistant

    1 week ago

    Calamba, Calabarzon, Philippines EJO LAND INCORPORATED Full time ₱15,000 - ₱30,000 per year

    EVENTS COORDINATOR ASSISTANT to be assigned at Olivarez Plaza Calamba City Laguna18years old and aboveSenior Highschool Graduate / college graduateHelps plan, manage, and execute events by assisting with administrative tasks, vendor, coordination, event setup, and on-site support, functioning as an entry-level position to gain experience for a future role as...

  • Building Administration Officer

    2 weeks ago

    Calamba, Philippines SM Supermalls Full time

    The Building Administration Officer is responsible in the supervision of maintenance services to ensure the proper upkeep of the mall, including its amenities, utilities and equipment in accordance with Company standards of safety, cleanliness and orderliness. The individual periodically conducts maintenance surveys and safety audits to determine repair...

  • HR Assistant

    1 week ago

    Calamba, Calabarzon, Philippines Majestic Press Inc Full time ₱250,000 - ₱350,000 per year

    HR AssistantLaguna Technopark PlantResponsibilitiesEmployee EngagementEmployee RelationsHR AdministrationOther HR tasks that will be given from time to timeQualificationsBachelor's Degree in Business Management/BS Psychology or Behavioural Science or any other related or Business CourseMust have 2 years of experience in Human Resource function

  • Sales Assistant

    6 days ago

    Calamba, Calabarzon, Philippines ROYAL HYGIENE AND SAFETY CORPORATION Full time ₱250,000 - ₱350,000 per year

    Qualifications:Senior high school or college graduate, preferably with a degree in BSBA or similar courses.Experience as a sales assistant is an advantage.Computer literate with proficiency in encoding delivery receipts, invoices, and quotations for clients.Responsibilities:Assist the sales team in daily administrative tasks.Communicate with clients via...

  • Executive Assistant

    4 weeks ago

    Calamba, Philippines TalentPop App Full time

    Overview Executive Assistant – Remote, Full-Time Opportunity Be the strategic right hand that keeps leaders moving forward. We’re a fast-growing E-Commerce enablement company on a mission to help brands scale through world-class talent — and we’re launching one of our most exciting roles of 2025: Executive Assistant (EA) . As an EA, you’ll be...