Project Admin Officer

5 days ago

Pasig, Philippines SMEC Full time

Job title and company

Project Admin Officer – SMEC

Location: Pasig, National Capital Region, Philippines

Overview

Role responsibilities include providing administrative support for project operations, coordinating meetings and travel, supporting procurement and asset tracking, and ensuring health, safety and team welfare in office and field activities.

Responsibilities
  • Office Administration and Document Management: Oversee daily project office operations, maintain organized filing systems (physical and digital), and ensure administrative compliance with project requirements.
  • Meeting, Workshop, and Travel Coordination: Organize and coordinate meetings, workshops, and nationwide site visits, including all logistical arrangements and travel documentation.
  • Team Leader/DTL Support: Provide direct administrative assistance to the Team Leader, Deputy Team Leader, including scheduling, document preparation, and handling ad hoc needs.
  • Procurement and Asset Tracking: Assist in procurement of office and project supplies in line with project guidelines and manage inventory and asset records.
  • Health, Safety and Team Welfare: Support implementation of health and safety measures in the office and during field activities, including safety briefings, PPE coordination, and incident documentation.
Experience
  • At least 3 years of progressive experience in administrative or office management roles, preferably in project-based or field-based environments.
  • Experience in ADB-funded or other donor-funded projects is an advantage.
  • Hands-on experience organizing meetings, workshops, and consultations with clients, partners, or government stakeholders.
  • Proven ability to handle logistics for national site visits, including travel arrangements, accommodations, vehicle dispatch, and field coordination.
  • Experience developing and maintaining filing systems, including both digital and hardcopy records.
  • Experience responding to administrative requests from project managers and external stakeholders in a timely and professional manner.
  • Experience supporting procurement processes such as canvassing, purchase orders, and vendor coordination under donor or government procurement rules.
Qualifications

Bachelor’s degree in Business Administration, Public Administration, Office Management, Management, Communication, or other relevant fields (or equivalent).

Skills/Knowledge
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Familiar with document management systems and virtual collaboration tools (e.g., Zoom, MS Teams)
  • Knowledge of basic procurement processes and filing standards aligned with ADB or similar donor agency requirements
  • Proficient in English, both oral and written; ability to draft professional correspondence, minutes, and reports in English
Competencies
  • Organizational skills
  • Communication (Oral & Written)
  • Attention to Detail
  • Planning and Coordination
  • Problem Solving and Adaptability
  • Knowledge and Administrative Systems
  • Teamwork and Interpersonal Relations
  • Logical Thinking
  • Decision-Making
  • Confidentiality and Professional Integrity
Personal Drivers
  • Commitment to Service Excellence
  • Sense of Responsibility and Accountability
  • Proactive and Results-Oriented Mindset
  • Integrity and Confidentiality
  • Builds trust with colleagues and clients through consistent professionalism
Employment details
  • Seniority level: Mid-Senior level
  • Employment type: Full-time
  • Job function: Project Management and Information Technology

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

#J-18808-Ljbffr

  • Admin. Assistant

    3 weeks ago

    Pasig, National Capital Region, Philippines Robinsons Land Corporation Full time

    Join to apply for the Admin. Assistant - Cost Control role at Robinsons Land Corporation.Department: Purchasing - Cost ControlEmployee Type: ProbationaryThe Admin. Assistant provides administrative and technical support to the Cost Control Department by handling documentation, reportorial requirements, project monitoring, and office...

  • Admin. Assistant

    1 week ago

    Pasig, National Capital Region, Philippines Robinsons Land Corporation Full time

    Join to apply for the Admin. Assistant - Cost Control role at Robinsons Land Corporation.Department: Purchasing - Cost ControlEmployee Type: ProbationaryThe Admin. Assistant provides administrative and technical support to the Cost Control Department by handling documentation, reportorial requirements, project monitoring, and office...

  • admin manager

    3 weeks ago

    Pasig, National Capital Region, Philippines J.E. Manalo & Co. Inc. Full time

    Has at least 5 years of work experience as an Admin ManagerHas work experience/knowledge in a construction industryKnows how to conduct evaluation of of suppliersReviews and approves supplies and materials requisitions and deliveryCreates procedures and reporting for the effective management of inventoryEnsures protection of all company property both project...

  • Office Project Manager Role

    1 week ago

    Pasig, National Capital Region, Philippines beBeeProject Full time ₱600,000 - ₱800,000

    Project Coordinator OpportunityWe are seeking a self-starter to support our commercial office furniture projects by expertly managing quotations, procurement coordination, material takeoffs, vendor communication, and logistical project support across all project phases.This role involves coordinating quotations, procurement, material takeoffs, vendor...

  • Project Admin Assistant

    1 week ago

    Pasig, National Capital Region, Philippines Azeus Systems Limited Full time $104,000 - $130,878 per year

    Azeus' board portal solution is being used in over 80 countries worldwide and supports multiple languages. We need a Project Admin Assistant to handle translation encoding tasks. He or she will also assist in various administrative activities that will help the Project Manager and project team members focus on their tasksResponsibilitiesEncode translated...

  • Admin Support Specialist

    1 week ago

    Pasig, National Capital Region, Philippines beBeeAdministrative Full time ₱800,000 - ₱1,200,000

    Job Title:">Admin Support SpecialistAre you a highly organized and detail-oriented individual with excellent communication skills? Do you have experience in administrative tasks such as scheduling, data entry, and report preparation?We are seeking an Admin Support Specialist to join our team. As an Admin Support Specialist, you will be responsible for...

  • HR and Admin Officer

    2 weeks ago

    Pasig, National Capital Region, Philippines Noah Interactive Ventures Full time ₱200,000 - ₱250,000 per year

    Job Summary:The HR and Admin Officer is responsible for managing various human resources functions and administrative tasks to ensure a smooth and efficient operation of the organization. This role includes employee lifecycle management, compliance with HR policies, and overseeing administrative operations to support organizational objectives.Key...

  • Project Admin Assistant

    2 days ago

    Pasig, Philippines Azeus Systems Limited Full time

    Azeus Systems Limited is looking for an Admin Assistant to be part of our growing support team. Our client base has grown exponentially, and we have extended our global footprint in over 100 countries, which has already been recognized by reputable institutions across the globe. As an Admin Assistant, you are expected to assist in various administrative...

  • Admin

    1 week ago

    Pasig, National Capital Region, Philippines Body Mechanic, Inc. Full time $70,000 - $120,000 per year

    Job description:Key Responsibilities:1. Purchasing & Inventory ManagementReceive and review departmental purchase requests.Coordinate with approved suppliers for quotations and order placements.Maintain purchasing logs and delivery schedules.Track inventory levels and restock office/clinic supplies as needed.Ensure documentation of deliveries and goods...

  • Admin

    1 week ago

    Pasig, National Capital Region, Philippines Body Mechanic Studios Full time ₱216,000 - ₱276,000 per year

    Job description:Key Responsibilities:1. Purchasing & Inventory ManagementReceive and review departmental purchase requests.Coordinate with approved suppliers for quotations and order placements.Maintain purchasing logs and delivery schedules.Track inventory levels and restock office/clinic supplies as needed.Ensure documentation of deliveries and goods...