Administrative Assistant

4 days ago


Quezon City, Philippines GB Roncal Group of Companies Full time

Job Summary:We are seeking a highly organized and proactive Administrative Assistant to join our team. The successful candidate will provide essential administrative support to ensure the efficient operation of our office. This role involves a variety of tasks related to organization, communication, and coordination, requiring strong multitasking skills and attention to detail.Key Responsibilities:•Manage daily office operations, including scheduling appointments, organizing meetings, and maintaining calendars.•Receive Statement of Account (SOA) and other billings from suppliers and service providers and endorse to Accounting Department for processing.•Handle incoming and outgoing correspondence, such as emails, phone calls, and mail, ensuring timely and professional communication.•Maintain compliance with all regulatory permits and licenses and ensure timely renewal to avoid potential fines, lawsuits, or legal issues.•Maintain and update filing systems, both electronic and physical, ensuring the accuracy and confidentiality of records.•Prepare and edit documents, reports, presentations, and spreadsheets as needed.•Assist in tracking office supplies and placing orders when necessary.•Support department staff with travel arrangements, expense reporting, and other logistical tasks.•Collaborate with various teams to coordinate events, meetings, and projects.•Perform general office duties, such as photocopying, scanning, and data entry.•Provide excellent customer service by addressing inquiries and resolving issues promptly.•Ensure compliance with company policies and procedures.



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