Operations Secretary

4 weeks ago

Manila, National Capital Region, Philippines ALTERATIONS PLUS Full time
Operations Support

• Coordinate day-to-day administrative tasks across departments to ensure smooth office operations

• Manage schedules, meetings, appointments, and communications for the Operations Manager or relevant leadership

• Prepare, track, and organize reports, presentations, and internal memos

• Assist in maintaining compliance records and documentation aligned with company policies

• Monitor project timelines and logistics to support cross-functional initiatives

• Handle office inventory, vendor coordination, and procurement tasks
Marketing Collaboration

• Support the planning and execution of marketing campaigns and promotional events

• Assist in preparing marketing materials such as flyers, social media posts, newsletters, and client proposals

• Coordinate with vendors, creatives, and media partners to ensure timely delivery of marketing collateral

• Maintain databases of leads, client feedback, and marketing analytics for reporting and performance tracking

• Provide research assistance on competitor strategies and market trends to support marketing initiatives
Communication & Liaison

• Draft professional communication for both internal and external stakeholders

• Serve as liaison between operations, marketing, and client-facing teams to foster collaboration

• Translate complex instructions or strategies into clear, actionable steps for various departments
Process Improvement & Branding

• Recommend improvements to operational workflows based on observed bottlenecks

• Uphold and apply brand guidelines when producing documents or coordinating events

• Ensure consistency in marketing tone and image across operational materials

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