Sales Administrator

4 days ago

Manila, Philippines AIMI Full time

WORK-FROM-HOME | Nightshift

DUTIES and RESPONSIBILITIES:
• Managing an active calendar, the VP’s day-to-day schedule, and special events
• Managing correspondence and communications with internal and external
stakeholders on behalf of the VP
• Researching, prioritizing, and following up on incoming issues and concerns
addressed to the VP, including those of a sensitive or confidential nature. Determining
appropriate course of action, referral, or response.
• Manage and maintain all distributors price list (tracker)
• Manage all distributors active sku list (tracker)
• Manage and maintain database of promotional calendar for all channels of business
• Managing accounts and expenses and processing payments
• Managing customer contact and pricing databases
• Managing Trade Spend including electronic and physical files and documents
• Managing the Sales Team’s sample inventory and coordinating shipments on their
behalf
• Assisting with special events and projects as needed
• May be assigned special responsibilities of a substantive and permanent nature
beyond those normally classified as administrative work 
• Acts as a liaison between Corporate, Regional Sales Managers and Marketing.
• Assists Regional Sales Managers by completing and submitting new customer/new
item paperwork to Nova AR Team for processing and following up with
communication to the respective sales manager and customer once approved.
• Assists Regional Sales Managers by answering questions for Nova CSR Team
related to customers, deliveries, pricing, etc.
• Assists Regional Sales Managers and brokers in completion of New Vendor
Paperwork.
• Maintains a distribution void grid for all retailers. (tracker)
• Assists in submitting trade promotions for approval and resolving and clearing
questions on open deductions on a timely basis.
• Assists in coordination of demo materials for all retailer demos, including demo kits,
sample product, etc.
• Handles a variety of assignments as directed by VP of Sales.
• Coordinates all business aspects between management, sales managers and
associate partners.
• Coordination of Meeting Arrangements including preparing and reserving meeting
facilities, when necessary.
• Must be able to work in a team. Team Building is an ongoing
process that helps a work group evolve into a cohesive unit.
• Other duties as assigned.

QUALIFICATIONS:
-Background in accounting
-Experience working closely with Sales & Marketing teams
-Knowledge in trade promotions
-Experience using ERP systems (NetSuite highly preferred)

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