Sales Administration Assistant

Title: Sales Administration Assistant (FMCG)

Location: Virtual

Employment Type: Part Time or Full-Time

Reports To: Sales Manager

Salary: Commensurate with experience

At Partner Brands, we're a nimble, fast-growing FMCG business with a diverse portfolio of food and personal care brands. Our small in-house team combines deep industry experience, commercial focus, and a powerful global supplier network to deliver real value to our customers.

We're proud to have helped major Australian retailers solve complex sourcing and innovation challenges—thanks to our ability to move quickly, think creatively, and deliver the right products when and where they're needed. This agile, solution-first approach has fuelled our rapid growth and continues to unlock exciting new opportunities.

Innovation, quality, and speed-to-market are in our DNA—and we're just getting started.

We are seeking a Sales Administration Assistant to support our growing FMCG business across key retail accounts. This role plays a pivotal part in ensuring the smooth execution of all administrative, operational, and retailer-facing sales processes from product onboarding and promotions, freight management to launches and price management.

The ideal candidate is highly organised, detail-oriented, and confident working within retailer systems such as Woolworths PartnerHub and Coles Supplier Central platforms.

Retailer Administration & Product Management

• Complete and submit New Line Forms (NLFs) and product updates through retailer portals.
• Manage product onboarding and change requests, ensuring accuracy and compliance with retailer requirements.
• Coordinate with supply chain, marketing, and finance teams to gather data and documentation required for submissions.

Promotional Management

• Maintain and update promotional plans in retailer portals.
• Submit promotional deals and work with buyers on timing adjustments or approval changes.
• Coordinate major promotional events (catalogues, off-location displays, etc.) to ensure all operational elements stock, artwork, and logistics are in place.

Product Launches & Sampling

• Coordinate samples for retailer reviews and product evaluations.
• Support new product launches, ensuring all internal teams and external partners are aligned on timing, artwork, and approvals.

Pricing & Cost Management

• Manage cost price increases (CPI) submissions and updates through retailer portals.
• Ensure changes are communicated internally and reflected correctly in systems and forecasts.

Marketing & Brand Support

• Submit marketing materials, images, and content through retailer systems.
• Liaise with the marketing team to ensure all assets meet retailer specifications.

Freight & Logistics Management

• Coordinate freight movements for samples, promotional stock and new product launches.
• Liaise with 3PL partners, freight forwarders, suppliers and internal logistics teams to ensure timely and delivery using portals

Skills & Experience

• Previous experience in FMCG sales administration or retail account support.
• Candidates with international FMCG experience will be evaluated on a case-by-case basis for suitability to Australian retailer requirements.
• Minimum 1-2 years of FMCG sales administration experience is required.
• Proficient in retailer systems (Woolworths PartnerHub and Coles Supplier Central or equivalent).
• Strong attention to detail and ability to manage multiple projects simultaneously.
• Excellent communication and coordination skills across cross-functional teams.
• Intermediate Excel and PowerPoint skills.
• Excel proficiency must include pivot tables and advanced functions beyond basic intermediate skills.
• A proactive, solutions-focused mindset with strong commercial awareness.
• Ability to work independently and collaboratively

· Experience with major Australian retailer processes and portals.