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Admin

2 months ago

Manila, National Capital Region, Philippines Manpower Philippines Full time

Qualifications:

Bachelor's degree in business administration or a related field (preferred).Previous experience in an administrative or secretarial role.Proficiency in Google Workspace, Microsoft Office Suite and other relevant software.Strong organizational, multitasking, and time-management skills.Excellent written and verbal communication abilities.Ability to maintain confidentiality and handle sensitive information with discretionRoles and Responsibilities:

Administrative & Internal Coordination
● Legal Documents: Safeguard and manage all legal and business documents for easy
retrieval.
● Regulatory Compliance:
○ Maintain a comprehensive calendar of regulatory compliance deadlines for all
companies.
○ Assist in preparing and submitting regulatory filings (e.g., SEC GIS, RPTs,
business permits).
○ Monitor regulatory updates and communicate changes to the Compliance team.
○ Help ensure company policies and procedures comply with relevant laws and
regulations.
Audit Support:
● Assist in preparing for internal and external audits by organizing necessary documents.
● Coordinate audit schedules and follow up on findings to ensure timely resolutions.
Confidentiality: Ensure secure management of confidential documents with zero
information leaks.
File Management: Maintain well-organized, accessible records and documentation.
Asset Management: Manage inventory, safekeeping, purchasing, and disposal of company
assets.
Core Service Assistance: Ensure timely support in managing core services (e.g., Internet,
utilities).
Mail & Call Handling: Efficiently process incoming mail and phone calls daily.
Office Cleanliness: Ensure a clean, organized office environment.
Secretarial Assistance
● Document Collation: Gather and organize receipts, files, and other documents for
timely submission.
● Meeting Efficiency: Organize meetings, prepare agendas, distribute materials, and
follow up on action items.
● Meeting Notes: Take accurate minutes or notes during internal meetings, conferences,
and training sessions.
● Logistical Support: Coordinate meals and other logistical needs for the team.
● PMO Assistance: Respond to inquiries on property listings and coordinate property
viewings.
● MST Assistance: Support MSTs with materials requests, payment processing, and daily
task monitoring.
● MST Attendance: Accurately record daily timekeeping and monitor task completion and
whereabouts.
● Expense Documentation: Ensure proper documentation and approval of expenses.
Office Management
● Smooth Operations: Ensure adequate office supplies, coordinate with vendors, and
resolve IT and facility issues.
● Communication
○ Communication Efficiency: Manage emails, calls, and correspondence
effectively to ensure prioritization and timely responses.
● Project Assistance
○ Project Delivery: Assist with the timely completion of special projects and
initiatives while maintaining high-quality standards.
● Event Planning
○ Event Success: Organize and coordinate company events, ensuring smooth
execution.