Office Assistant

6 days ago

Manila, National Capital Region, Philippines Private Advertiser Full time

Qualifications & experience

• Either a Diploma or equivalent with related studies in Finance / Business Studies / Administration / Marketing or equivalent qualification with relevant experience. • 2 to 3 years work experience in related field;

• Familiarity with Government regulations and procedures related to Finance and Administration is a plus.
• Good interpersonal skills and the ability to interact with all levels of people;

• Possess good written and verbal communication skills;

• Computer literate Microsoft Office; CRM system
Tasks & responsibilities• Office Assistant will support various finance and administrative tasks, ensuring the smooth operation of daily office functions.

• Prepare billing invoices accurately and timely for clients.

• Prepare monitoring reports of threaded rebars for MDC/MDBI projects; submission on the Procore system for evaluation.

• File cash/check disbursements monthly.

• Organize and file threading accomplishments.
• Monitor, update, and record threading works and over-threading on the Sales Order Overview Summary versus clients' Job Orders (JO) and Purchase Orders (PO).

• Record transactions in the general ledger, general journal, cash/check disbursement journal, and purchases journal.
• Assist the Office Administrator with yearly renewal of BOC accreditation, Quarterly BIR Relief of VAT, Various day-to-day transactions, and Preparing the weekly total threading report.

• Record input VAT (purchases) for counter-checking with the accountant's records for quarterly BIR relief.• Reporting to Country General Manager on the—
i. Threading accomplishments versus billed/for billing/over-threading versus workers' salary for all project sites bi-monthly (15th and 30th of the month).Tabulate information i.e. invoices, operations costs, payroll, consumables, and rental expenses for INFRA/ Building projects and other project sites as needed.
iii. Summarize projects with over-threading.
iv. Generate and submit additional reports related to threading accomplishments as required.
• It is not possible to enumerate all duties, the scope covers all finance & admin related tasks. The duties will extend to other departments as and when required;

• The management reserves the right to alter/ assign further duties from time to time which are not computed in this job description.
Benefits• A culture that values opportunity for growth, development, and internal promotion;

• Competitive remuneration package and secondary benefits;

• Equal opportunity employer. We are committed to creating an inclusive work environment for all employees

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