Stakeholder Relations and Admin Officer

1 month ago

Cebu, Philippines Vivant Infracore Holdings, Inc Full time

Administrative: responsible for managing the day-to-day administrative tasks to ensure smooth operations. This role involves coordinating office activities, managing records, and procurement

Stakeholder Relations: focus on building and maintaining positive relationships between the desalination plant and the community. This role involves engaging with the public, addressing concerns, and promoting the plant's activities and initiatives.

HR: responsible for managing human resources functions, including recruitment, employee relations, performance management, and ensuring compliance with labor laws and regulations.


Marketing: responsible for promoting the desalination plant's services, acquiring new clients, and
managing the plant's brand presence. This role involves developing marketing strategies to target
residential water consumers and utility companies, creating promotional content, and building
relationships with potential clients.

RESPONSIBILITIES:

Administrative

Office Management

Oversee daily administrative operations and manage office supplies.Maintain organized records and filing systems. Support Services Provide administrative support to other departments and staff.Coordinate meetings, prepare agendas, and take minutes. Communication Handle correspondence, emails, and phone calls.Prepare and distribute internal communications and reports. Logistics Manage travel arrangements and itineraries for staff.Organize events and training sessions.
Community Relations

Public Engagement

Develop and implement community outreach programs.Organize public meetings, tours, and educational sessions about the plant. Communication Handle inquiries and complaints from the community.Prepare press releases, newsletters, and social media content. Partnership Building Collaborate with local organizations, schools, and government agencies.Foster positive relationships with community stakeholders. Event Management Plan and execute community events and initiatives.Represent the plant at community functions and meetings.
Human Resources

Employee Relations

Address employee concerns and grievances.Promote a positive work environment and culture. Performance Management Coordinate performance appraisals and feedback sessions.Develop and implement employee development programs. Payroll Management Oversee the payroll process, ensuring accuracy and compliance with regulations.Maintain employee payroll records and manage any payroll-related issues. Compliance and Records Ensure compliance with labor laws and company policies.Maintain accurate and confidential employee records. Procurement Oversee procurement of goods and services.Prepare canvas sheetsNegotiate with suppliers and manage contracts. Marketing
Client Acquisition and Business Development Conduct market research to identify potential client segments, including residential
users and utility companies with a demand for desalinated water.
Prepare compelling sales presentations and pitch materials that highlight the plant's
capabilities, environmental benefits, and cost-effectiveness.Brand Awareness and Positioning Develop and execute public awareness campaigns that educate potential clients about
the benefits of desalinated water.
Content Creation and Digital MarketingSKILLS AND QUALIFICATIONS

Skills

Strong organizational and multitasking abilities.

Excellent communication, interpersonal skills and public speaking skills.

Proficiency in social media and public relations.

Ability to build and maintain relationships with diverse groups.

Excellent organizational and event planning skills.

Strong knowledge of HR principles and practices.

Strong problem-solving and conflict-resolution skills.

Attention to detail and accuracy.

Proficiency in office software (e.g., MS Office Suite).

Proficiency in HR software and systems.

Qualifications

Bachelor's degree in human resources, business administration, communications, public relations, or a related field.

Previous experience in admin/HR/ community relations and/ or procurement roles, preferably in an industrial or plant setting is an advantage.

Experience: 2 years and above

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