Executive Assistant

PA, EA & Secretarial (Administration & Office Support)

Full time

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The Executive Assistant is responsible for providing executive and administrative support to the President/CEO. Duties include, but are not limited to, maintenance of calendars, attendance, and travel itineraries of the CEO; liaises in the needs of and/or request of other departments with the CEO.

JOB RESPONSIBILITIES:

• Provides high level administrative support to the President & Chief Executive Officer (CEO) and the Board of Directors by providing efficient executive assistant services to achieve flawless execution of CEO/BOD projects;
• Assists the Company President & CEO in his every day task by providing administrative, organizational and scheduling structure, and support, to allow him to focus on more strategic priorities;
• Prepares a variety of complex reports (statistical, financial, administrative, and budgetary), including attending meetings to gather information, conducting research through the internet and other sources to produce necessary data and reports required;
• Participates in preparation of contract negotiations by assisting with research and analysis, and coordination with the Company's Retainer Lawyer; providing clerical and technical support during contract negotiation sessions, and following up on items to achieve new business dealing targets by the organization;
• Create and maintain an effective filing management system for all documents, records, and reports of the Company President & CEO;
• Act as the point of contact between the executives, and internal/external clients;
• Manage and maintain schedules, appointments, and travel arrangements;
• Maintain agenda and assist in planning appointments, board meetings, conferences etc;
• Assists in the planning and arranging of meetings and conferences, as required.
• Ensures all equipment is properly set up and all needed facilities are complete;
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, parcels, packages, etc.);
• Handle confidential documents ensuring they remain secure;
• Prepare invoices or financial statements and provide assistance in bookkeeping;
• Maintain electronically and paper records ensuring information is organized and easily accessible;
• Tracks and records incoming and outgoing correspondences, project files, and other significant documents of managed properties;
• Maintains and monitors all management agreements and updates before it reaches its expiration date;
• Performs other duties (including improvement projects) that may be assigned from time to time;
• Directly coordinate with the company heads and managers regarding business related matters, as delegated by the Company President & CEO;
• Handle personal requirements of the Company President & CEO.

QUALIFICATIONS:

• Must possess a Bachelor's Degree in any Business, Accounting or any related course
• Minimum of three (3) years of experience as Executive Assistant;
• Experience in Project Management, Accounting and Finance or in Business Development functions in a retail company is an advantage for this position;
• Outstanding negotiation and communication skills both written and verbal - will be corresponding with management across the organization;
• Ability to work in a fast-paced environment, and can handle pressure well; with keen attention to detail;
• Can speak clearly in positive and negative situations;
• Can write clearly and informatively (i.e, e-mail, letters, and reports);
• Can prioritize and plan work activities;
• Ability to make decisions and take appropriate actions;
• Has a positive attitude, and able to deal with different people or situations;
• Ability to develop strong working relationships with all levels of individuals in the organization;
• Ability to maintain and secure confidential information.

WORK SCHEDULE:

Work schedule, as well as rest days and other necessary schedules are to be discussed upon interview.

Your application will include the following questions:

What's your expected monthly basic salary?

How many years' experience do you have as an executive assistant?

Retail & Consumer Products

The Islands Way

The Islands Group is all about making travel in the Philippines an unforgettable experience. Plain and simple passion for service, understanding what the market needs, and drive to deliver great value have shaped the Islands Group into the multi-awarded brand it is today.

Technically speaking, we also have an extensive network of resources and suppliers, and an efficient organizational infrastructure to back up our strong entrepreneurial drive and a steady stream of ideas. Over time, we've cultivated trust and top-of-mind position with the consumer for our no-nonsense attitude towards travel (and at Islands, we take fun seriously).The Islands Group has started small with Islands Souvenirs, but over time, we've expanded to other subsidiaries nationwide, with various pioneering components in hospitality, adventure, retail, tours, media, and design. The work of the Islands Group is that of demand support — sweeping through the travel business and finding its little nooks and crannies where the needs of travelers have often been overlooked.

Once Upon a Time

Founded in 1992, by Jay Aldeguer (President and Chairman), the Islands Group traces its history back to the early beginnings of Islands Souvenirs. By transforming cottage-industry souvenir products and giving it a fresh take, it revolutionized souvenir shopping and carved out a new niche for itself by providing premium quality souvenir items that are creatively designed and packaged in vibrant retail environments. Islands Souvenirs has expanded beyond expectations covering a wide network of over 80 outlets across the Philippines. The same winning formula was applied with the creation of Islands Banca Cruises, which elevated and professionalized the island hopping experience. It has been met with much demand, propelling the Group to keep adding new boats to its fleet. Now, the Islands Group is busy with its newly-launched chain of value hotels, Islands Stay.

The Islands Way

The Islands Group is all about making travel in the Philippines an unforgettable experience. Plain and simple passion for service, understanding what the market needs, and drive to deliver great value have shaped the Islands Group into the multi-awarded brand it is today.

Technically speaking, we also have an extensive network of resources and suppliers, and an efficient organizational infrastructure to back up our strong entrepreneurial drive and a steady stream of ideas. Over time, we've cultivated trust and top-of-mind position with the consumer for our no-nonsense attitude towards travel (and at Islands, we take fun seriously).The Islands Group has started small with Islands Souvenirs, but over time, we've expanded to other subsidiaries nationwide, with various pioneering components in hospitality, adventure, retail, tours, media, and design. The work of the Islands Group is that of demand support — sweeping through the travel business and finding its little nooks and crannies where the needs of travelers have often been overlooked.

Once Upon a Time

Founded in 1992, by Jay Aldeguer (President and Chairman), the Islands Group traces its history back to the early beginnings of Islands Souvenirs. By transforming cottage-industry souvenir products and giving it a fresh take, it revolutionized souvenir shopping and carved out a new niche for itself by providing premium quality souvenir items that are creatively designed and packaged in vibrant retail environments. Islands Souvenirs has expanded beyond expectations covering a wide network of over 80 outlets across the Philippines. The same winning formula was applied with the creation of Islands Banca Cruises, which elevated and professionalized the island hopping experience. It has been met with much demand, propelling the Group to keep adding new boats to its fleet. Now, the Islands Group is busy with its newly-launched chain of value hotels, Islands Stay.

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