Executive Assistant

2 weeks ago


Cebu City, Central Visayas, Philippines Cebu Asap Advertising and Events Corp Full time

PA, EA & Secretarial (Administration & Office Support)

We are seeking an experienced and highly organized Executive Assistant to support the Managing Director. The ideal candidate must have exceptional communication skills, and be adept at managing multiple tasks with precision and professionalism.

Job Responsibilities

• Provide comprehensive support to the company's Managing Director..

• Manage the Managing Director's calendar, schedule appointments (business and personal), and travel arrangements.

• Coordinate and schedule meetings, conferences, and events.

• Assist in drafting, editing and proofreading business documents, presentations, and reports.

• Handle email correspondence and communication on behalf of the executive, ensuring professionalism and accuracy.

• Conduct research and compile information to support decision-making processes.

• Performs additional duties as assigned by the executive and other related duties as assigned

• Maintain organized records, databases, and files for efficient data management.

• Assist in project management tasks, tracking deadlines and ensuring project milestones are met.

• Handle tasks and requests from executives to ensure their productivity and efficiency.

• Willingness to work outside regular work hours when needed when urgent situations occur (Not often)

Qualifications:

• Bachelor's degree in Business Administration, Management or any related field.

• With at least 2 years working experience as an executive assistant; marketing and sales experience is a plus.

• Proficient in Google and Microsoft Office Suite (w/ Spreadsheet), Mac OS.

• Excellent time management and organizational skills with the ability to meet deadlines

• Answer and delegate phone calls, communicate messages and information to the executive

• Ability to multi-task, prioritize and attention to detail

• Can work independently, motivated, energetic and personable

• High level of discretion and confidentiality when handling sensitive information.

• Familiarity with virtual communication tools and technology.

• Excellent in verbal and written English communication skills.

Your application will include the following questions:

How many years' experience do you have as an executive assistant?

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