Executive Assistant

2 weeks ago

Mandaue City, Central Visayas, Philippines PROFOOD INTERNATIONAL CORPORATION Full time

JOB TITLE : EXECUTIVE ASSISTANT

REPORTS TO : CHIEF FINANCE OFFICER (CFO)

BASIC FUNCTION:

The Executive Assistant cum Finance and Accounting Admin Specialist is responsible for providing comprehensive support to the Chief Finance Officer. He/She provides executive support in a one-on-one working relationship; serves as the primary point of contact for internal and external stakeholders on all matters pertaining to the Office of the CFO.

The position requires the ability to anticipate needs of the CFO, think critically, and project an image with a high level of professionalism and confidentiality. The Executive Assistant must have the ability to work independently on tasks and projects, from conception to completion, and thrive in a multi-faceted role which requires the ability to handle a wide variety of activities and confidential matters with discretion.

PRINCIPAL CONTACTS:

Reports to the CFO and coordinates with all Top Management, Department Managers and Business Partners as the job requires.

DUTIES AND RESPONSIBILITIES:

1. Provide a calendar management for the CFO. Prioritize meetings and appointment schedules to ensure smooth day-to-day engagements.

2. Complete a broad variety of administrative tasks that facilitate the CFO's ability to effectively lead the company, including: assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; and making travel arrangements.

3. Serve as the primary point of contact for internal and external stakeholders on all matters pertaining to the office of the CFO, including those of a highly confidential or critical in nature. Researches and prioritizes before determining the appropriate course of action, referral, or response, exercising judgement to reflect CFO's style and company policy. Communicates directly, and on behalf of the CFO, and responds to emails/texts/phone calls outside normal business hours, as needed.

4. Act as a liaison and provide support to the Board of Directors. Arrange and handle all logistics for Board meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes on behalf of Board Secretary. Adhere to compliance with applicable rules and regulations set in bylaws regarding Board matters.

5. Work closely with the CFO to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Serve as a monitor creating a win-win situations for direct access to the CFO's time and office. Conserve the CFO's time by reading, researching, collecting and analyzing information as needed, in advance.

6. Coordinate all Top Management Team meetings and assist with other meetings and events as needed.

7. Demonstrate a concierge role, providing a bridge for smooth communication between the CFO and team, demonstrating leadership to maintain credibility, trust, and support with the Top Management.

8. Follow up on contacts made by the CFO to cultivate ongoing relationships.

9. Maintain discretion and confidentiality in relationships with all Board members. Comply with administrative rules set in bylaws regarding the Board and Board committee matters.

10. Represent the Company and the Office of the CFO in a positive light through great follow-through skills and sound judgment. Welcome all guests by greeting them in a professional manner, in person or on the phone; answering or directing inquiries.

KNOWLEDGE, SKILLS, ABILITIES AND CHARACTERISTICS NEEDED:

  • Business acumen - has a strong business sense and can interpret priorities and make sound judgment calls when needed.
  • Commitment to excellence - perform duties at the highest level possible on a consistent basis.
  • Excellent communicator - able to interact with people of all levels in a confident, professional manner.
  • Demonstrate ability and temperament to work with sensitive information.
  • Team player - have team-oriented experience and collaborative approach.
  • Service focus - dedicated to meeting the expectations of the CFO, Top Management and Department Managers by maintaining effective relationships.
  • Ability to think creatively and with a sense of urgency to situations and events that require quick response or turnaround.
  • Significant executive support experience, including supporting C-level executives.
  • Expert proficiency with Microsoft Office, Google Email, Google Meet, Zoom and Calendar organizing; ability to design and edit graphic presentations and materials.
  • Excellent verbal and written communication and time management skills; proven ability to meet deadlines.
  • Make appropriate, informed decisions regarding priorities and available time.
  • Exceptional organizational skills and impeccable attention to detail.
  • High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff, and external partners.
  • Ability to complete a high volume of tasks and projects with little or no guidance.
  • Able to maintain a high level of integrity and discretion in handling confidential information.
  • Ability to function well in a high-paced environment and switch gears at a moment's notice; performs additional duties as assigned by executives.
  • Provide hospitality to all guests and help to create a welcoming environment; provide event management support as requested.

JOB QUALIFICATIONS:

  • Graduate of any four-year course; with MBA units or its equivalent is an advantage but not required
  • Must have experience in a managerial or supervisory level and capacity
  • With at least three (3) years work-related experience.

Job Types: Full-time, Permanent

Pay: Php15, Php18,000.00 per month

Benefits:

  • Company events
  • Flexible schedule
  • Opportunities for promotion
  • Paid training
  • Promotion to permanent employee

Schedule:

  • Fixed shift

Supplemental pay types:

  • 13th month salary
  • Overtime pay

Ability to commute/relocate:

  • Mandaue, Cebu: Reliably commute or planning to relocate before starting work (Required)

Experience:

  • work-related: 3 years (Preferred)

Expected Start Date: 06/21/2024


#J-18808-Ljbffr

  • Executive Personal Assistant

    2 weeks ago

    Mandaue City, Central Visayas, Philippines COLD LINK ASIA LOGISTICS CORPORATION Full time

    Executive Personal Assistant Background Cold Link is an integrated cold chain logistics company, specifically engaged in the business of constructing and operating top-performing cold storage warehousing facilities as well as running an impressive refrigerated-trucking fleet of over 150 units. Strategically situated in the Visayas region and poised for...

  • Senior Executive Assistant

    2 weeks ago

    Mandaue City, Central Visayas, Philippines HomeSourced, Inc. Full time

    About the job Senior Executive AssistantJob description/Responsibilities:will be handling Bookkeeping, Quickbooks support, billings, and invoicesWeb research: researching important data, statistics, and facts for presentations or blogs.transcribing email transcribing voicemail, video or audio, podcasts, and meeting recordingsresearching travel destinations,...

  • Executive Assistant

    2 weeks ago

    Cebu City, Central Visayas, Philippines Cebu Asap Advertising and Events Corp Full time

    PA, EA & Secretarial (Administration & Office Support) We are seeking an experienced and highly organized Executive Assistant to support the Managing Director. The ideal candidate must have exceptional communication skills, and be adept at managing multiple tasks with precision and professionalism. Job Responsibilities • Provide comprehensive support to...

  • Executive Assistant

    2 weeks ago

    Cebu City, Central Visayas, Philippines Waybr Full time

    HIRINGEXECUTIVE ASSISTANTJob DescriptionWe are seeking an experienced and proactive Executive Assistant to provide high-level administrative support to the CEO. The ideal candidate will be well-organized, detail-oriented, and capable of handling a wide range of administrator and executive support-related tasks. The Executive Assistant will serve as the...

  • Executive Assistant

    2 weeks ago

    Cebu City, Central Visayas, Philippines Waybr Full time

    Executive Assistant Job Description We are looking for an experienced Executive Assistant to provide top-notch administrative support to the CEO. The ideal candidate should be highly organized, detail-oriented, and able to handle various administrative and executive tasks. Responsibilities include acting as the main contact for internal and external parties...

  • Executive Assistant

    2 weeks ago

    Cebu City, Central Visayas, Philippines VBP Full time

    PA, EA & Secretarial (Administration & Office Support) Get hired & build your career with VBP - a Great Place to Work-Certified company in the Philippines Overview of the RoleThe Executive Assistant is a key administrative personnel who provides high-level administrative support to the executive and/or the senior management team, serves as the primary point...

  • Executive Assistant to the President

    2 weeks ago

    Mandaue City, Central Visayas, Philippines First Standard Finance Corporation Full time

    Job details Here's how the job details align with yourprofile . Job type Full-time Shift and schedule 8 hour shift Location Full job descriptionJOB RESPONSIBILITIES:Assists the President with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; composing and preparing...

  • Executive Assistant

    2 weeks ago

    Cebu City, Central Visayas, Philippines Coast Pacific Full time

    An executive assistant is commonly found answering phones, screening visitors, making travel arrangements, preparing reports, filing and organizing documents, recording meeting minutes, and performing basic bookkeeping tasks.

  • Executive Assistant

    2 weeks ago

    Cebu City, Central Visayas, Philippines Island Souvenirs, Inc. Full time

    PA, EA & Secretarial (Administration & Office Support) Full time Add expected salary to your profile for insights The Executive Assistant is responsible for providing executive and administrative support to the President/CEO. Duties include, but are not limited to, maintenance of calendars, attendance, and travel itineraries of the CEO; liaises in the...

  • Executive Assistant to the CEO

    2 weeks ago

    Cebu City, Central Visayas, Philippines Gratitude Philippines Full time

    Job DescriptionWe are seeking an experienced and proactive Executive Assistant to provide high-level administrative support to the CEO. The ideal candidate will be well-organized, detail-oriented, and capable of handling a wide range of administrator and executive support-related tasks. The Executive Assistant will serve as the primary point of contact for...

  • Executive Assistant

    2 weeks ago

    Cebu City, Central Visayas, Philippines BSA Solutions Inc Full time

    ABOUT USBSA Solutions offers talent outsourcing services to small and medium-sized businesses. We provide access to highly skilled professionals, enabling global businesses to build their dream teams in the Philippines and Malaysia. Our vision is to create a community of successful companies where talented individuals can meet and collaborate. We encourage...

  • Executive Assistant

    2 weeks ago

    Cebu City, Central Visayas, Philippines BSA Solutions Inc. Full time

    PA, EA & Secretarial (Administration & Office Support) BSA Solutions offers talent outsourcing services to small and medium-sized businesses. We provide access to highly skilled professionals, enabling global businesses to build their dream teams in the Philippines and Malaysia. Our vision is to create a community of successful companies where talented...

  • Executive Assistant

    2 weeks ago

    Cebu City, Central Visayas, Philippines Premier Business Family Consultants Inc. Full time

    Premier Business Family Consultants Inc. PA, EA & Secretarial (Administration & Office Support) Full time Add expected salary to your profile for insights A graduate of BS Degree in Business Studies / Administrative / Management / Mass Communication or equivalent.With relevant work experience as Executive Assistant to the CEO/President, preferably at...

  • VA: Executive Assistant

    2 weeks ago

    Cebu City, Central Visayas, Philippines Jetfuel Full time

    is a digital marketing agency specializing in growing businesses within the DTC and e-commerce space. Our clients are usually between $5M - $50M in size and rave about our agency's ability to drive measurable performance, no BS attitude and our innovative, ground-breaking digital marketing strategies. We are a small, fast-growing agency. From content to paid...

  • Branch Manager

    2 weeks ago

    Cebu City, Central Visayas, Philippines Executive Optical Inc. Full time

    Company: Executive Optical IncCompany Description: With a heart set above and beyond service excellence, EO-Executive Optical has been rendering Expert Eyecare services since 1968.From its humble beginnings in the historic city of Manila to becoming the home of premium and quality eyewear, EO continues to grow with its state-of-the-art facilities and over...

  • Technical Business Analyst

    2 weeks ago

    Iloilo City, Western Visayas, Philippines Project Assistant Full time

    THIS IS A REMOTE/WORK-FROM-HOME POSITIONOverview:Project Assistant is a dynamic web design, development, and marketing company committed to crafting exceptional digital experiences. Our team is a blend of creative visionaries and tech-savvy professionals dedicated to delivering innovative solutions that drive our clients' success.Description:We aim to fill...

  • Executive Assistant

    2 weeks ago

    Bacolod City, Western Visayas, Philippines Almana Group of Companies Full time

    The Executive Assistant is assigned to particular departments or business units of the company and shall act as liaison between the heads of department/business unit and the executive department in addressing their concerns and requests and ensuring compliance with the directives of the President.The Executive Assistant should be graduate of any Business...

  • Executive Assistant

    2 weeks ago

    Angeles City, Central Luzon, Philippines Pure Vanity Connections Full time

    Job Description: Executive AssistantThe Executive Assistant provides high-level administrative support to the Chief Executive Officer, managing daily operations and ensuring efficient communication and coordination across the organization. This role requires a proactive individual with excellent organizational skills, discretion, and the ability to handle...

  • Executive Assistant to the CEO

    2 weeks ago

    Cebu City, Central Visayas, Philippines Landtraders World Properties Corporation Full time

    Job Overview responsible for ensuring the efficiency and effectiveness of the President's Office. Reporting directly to the President, this position provides executive support in a one-on-one working relationship. Serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the President.l Act as...

  • SaaS UI Designer

    2 weeks ago

    Iloilo City, Western Visayas, Philippines Project Assistant Full time

    Company OverviewProject Assistant is a dynamic web design, development, and marketing company committed to crafting exceptional digital experiences. Our team is a blend of creative visionaries and tech-savvy professionals dedicated to delivering innovative solutions that drive our clients' success.Job DescriptionWe are looking for a talented UI Designer to...