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Admin and Facilities Manager
2 weeks ago
Responsibilities:
Facilities Management:
- Manage all aspects of office facilities, including maintenance, repairs, renovations, and safety protocols.
- Coordinate with external vendors and contractors for facility-related projects.
- Ensure compliance with health and safety regulations and emergency procedures.
- Oversee office security systems and protocols
Administrative Support:
- Supervise administrative staff and allocate tasks to ensure efficient operations.
- Handle office logistics, such as supplies inventory, equipment maintenance, and space utilization.
- Assist in scheduling and coordinating meetings, appointments, and travel arrangements.
- Manage office budgets and expenses, and prepare reports as needed
Vendor and Contract Management:
- Negotiate contracts and service agreements with vendors and suppliers.
- Monitor vendor performance and ensure service level agreements are met.
- Source and evaluate new vendors for cost-effectiveness and quality
Employee Support:
- Act as a point of contact for employees regarding office-related inquiries and issues.
- Support new employee onboarding processes related to facilities and office setup.
- Foster a positive office culture through effective communication and responsiveness
Event Coordination:
- Plan and coordinate office events, meetings, and gatherings.
- Arrange catering, audiovisual equipment, and other event logistics
Qualifications:
- Proven experience (5+ years) in facilities management, office administration, or related field.
- Experience in supporting a medium to large BPO company is desired
- Strong organizational and multitasking skills with the ability to prioritize tasks.
- Excellent interpersonal and communication skills.
- Proficiency in office software and web tools.
- Knowledge of health and safety regulations and facilities management best practices.
- Bachelor's degree in business administration, facility management, or related field preferred.
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