Human Resources Operations Specialist

2 weeks ago

Manila, National Capital Region, Philippines Bensussen Deutsch & Associates Full time

About Us

Most companies claim to have the best people. We say to them, "Keep dreaming." Our people are second to none. They set us apart with their entrepreneurial spirit, ambition and an unhealthy obsession with Halloween. (Have you seen the pictures?) They come to us from the likes of Amazon, Microsoft, Nordstrom, Starbucks and the sports world, bringing energy, bold ideas and a willingness to dive into the unfamiliar. It's our people that make BDA one of Seattle's 100 Best Companies to Work for.

Position: HR Operations Specialist

The HR Operations Specialist supports the entire employee lifecycle by handling processes concerning recruiting, onboarding, offboarding, salary changes, promotions, compliance, reporting and HRIS administration. Responsibilities also include supporting the proper operation of payroll in cooperation with the payroll team. As an HR Operations Specialist, you act as an ambassador to the BDA culture and help to foster a positive employee experience throughout the employee lifecycle. To be successful as an HR Operations Specialist, you must have a deep interest in understanding technology, problem solving, and have a passion for organization and process efficiency. You will work with both internal and external clients and candidates and must possess great communication skills and the ability to pivot at a moment's notice to meet the clients' needs.

Duties & Responsibilities
  1. Recruitment
    • Support recruitment by participating in job ad posting, candidate selection, and interviewing for entry-level high volume positions
    • Schedule interviews and phone screens working directly with candidates and hiring managers for high volume positions
    • Draft employment offers for high volume positions and coordinate with HR Director for approvals
  2. Onboarding
    • Coordinate onboarding activities for all new hires that include employment documentation, background checks, I-9s, reference checks, and new hire correspondence
    • Create complete new hire employment files in databases
  3. ATS/HRIS Administration
    • Create user accounts, manage access, and update employee information on HRIS
    • Provide technical support, troubleshooting, and guidance to ATS/Onboarding/HRIS users
  4. Payroll Administration
    • Processing weekly and bi-weekly payroll through ADP for employees in multi-states
    • Processing terminations and payroll changes through ADP and coordinating with IT for access shutdown and asset recovery
  5. Other Duties
    • Coordinate HR Operations team and CHRO invoices for payment
    • Run regular reports for data analytics, forecasting, and trends
    • Assist with company events and other HR projects as assigned
Experience Requirements

1+ years of experience in HR Administration
1+ years of experience Recruiting in agency or corporate environment
Bachelor's degree in HR Management or Business Administration
Must have proven experience working in ADP Workforce Now
Applicant Tracking and Onboarding System experience preferred (Greenhouse/EMP Trust)
Excellent interpersonal skills and the ability to work within a team
Strong problem-solving skills
Experience in data input

Job Skills & Traits

Excellent PC skills including Word, Excel, and Outlook
Self-starter - Possess the ability to multitask, prioritize and complete a high volume of tasks and projects
Loves delivering excellent customer service to internal and external partners
Exceptional written and verbal skills
Ability to pivot at a moment's notice
Demonstrate excellent judgment, discretion, and sensitivity
Maintain a high degree of professionalism in dealing with internal and external partners
React with appropriate levels of urgency to situations and events that require quick response or turnaround

BDA is more than a workplace - it's a family. For more than three decades we've promoted a vibrant and welcoming culture that not only accepts but demands you to be different. The quirky, the bold, the creative and the unique make up the foundation of a company that the most iconic brands in the world look to help tell their story through the power of merchandise.


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