Assistant Property Manager

2 weeks ago

Angeles City, Central Luzon, Philippines Clark Outsourcing Full time

Position Title: Assistant Property Manager

Salary: 30, ,000 PHP a month

Reports To: Partner, Partner Advisor

Primary Relationships: Partner Team

Date: June 2024

Schedule: 10:00 PM - 7:00 AM PHT

Responsibilities:

  • Oversee the management of buildings, including maintenance services and outside contractors/vendors
  • Act as the direct contact for any/all resident concerns/requests pertaining to all building-related issues
  • Contact and place service orders with maintenance staff or specialty vendors/contractors
  • Assist with creating and maintaining appropriate budgets for each of the condo associations and oversee accounting and financial statements
  • Monitor contracts for compliance and control costs
  • Ensure administrative document conformity to include insurance compliance and expiration(s) for all buildings, assessment collections, and follow-up with assessment delinquencies ensuring that proper notices have been distributed
  • Solicit bids for maintenance contractors and construction projects, create scope spreadsheets, and participate in the selection of contractors
  • Maintain a thorough knowledge of all property management documents (bylaws and declarations rules and regulations, certificates of insurance, vendor contracts) and operate the properties in accordance with these documents
  • Perform miscellaneous job-related duties as assigned that include assistance with general property management issues and policies including small administrative projects and tasks as assigned
  • Answer and appropriately direct concerned owner phone calls and inform residents of policies/procedures
  • Handle emergency issues after hours associated with properties or as needed
  • Manage vendors and projects under construction
  • Handle any violation and property emergencies
  • Adopt and enforce community rules
  • Assist with tasks such as handling FDNY and DOB violations, budget assistance, leveling sheets, and staff time entry into Core

Qualifications:

  • Bachelor's degree in the related field
  • 3-5 years of experience in residential property management
  • 3-5 years of experience preparing or presenting community-required documentation
  • Excellent communication, interpersonal, problem-solving, presentation, and organizational skills
  • Proficiency with property management software and communication tools
  • Proficiency in Microsoft Office Suite, and Excel
  • Ability to balance persuasion with professionalism
  • Strong organization, oral and written communication skills
  • Experience in a multi-client environment
  • Analytical skills with particular attention to detail
  • Aptitude in data management, analytics, reporting preparation
  • Ability to function in an autonomous environmentindependent worker, self-directed
  • Familiarity with Yardi Voyager is a plus

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