Executive Assistant

1 week ago

Angeles City, Central Luzon, Philippines Pure Vanity Connections Full time

Job Description: Executive Assistant

The Executive Assistant provides high-level administrative support to the Chief Executive Officer, managing daily operations and ensuring efficient communication and coordination across the organization. This role requires a proactive individual with excellent organizational skills, discretion, and the ability to handle multiple tasks in a fast-paced environment. A background in sales is highly beneficial to support the CEO in client interactions, sales strategies, and business development initiatives.

Your Job Responsibilities Includes:

  • Manage the CEO's calendar, including scheduling meetings, appointments, and travel arrangements.
  • Screen and prioritize incoming communications (emails, phone calls, etc.) and respond on behalf of the CEO when appropriate.
  • Prepare and edit correspondence, reports, presentations, and other documents.
  • Organize and maintain confidential files and records.
  • Arrange and coordinate internal and external meetings, including preparing agendas, taking minutes, and following up on action items.
  • Ensure the CEO is well-prepared for meetings, providing necessary documents and background information.
  • Plan and book all aspects of the CEO's travel, including flights, accommodations, ground transportation, and itineraries.
  • Handle travel-related issues and adjustments as they arise.
  • Assist the CEO in the execution of special projects, conducting research, and compiling data as needed.
  • Track and follow up on projects and tasks to ensure timely completion.
  • Serve as the primary point of contact between the CEO and internal/external stakeholders.
  • Draft and distribute internal and external communications on behalf of the CEO.

Sales Support:

  • Assist in the preparation of sales presentations, proposals, and reports.
  • Coordinate with the sales team to ensure alignment with the CEO's initiatives and goals.

Qualifications

  • Bachelor's degree in Business Administration, Communications, Sales, or a related field preferred.
  • Minimum of 5 years of experience in an executive assistant or similar administrative role.
  • Proven experience in supporting C-level executives is highly desirable.
  • Background in sales or experience in a sales environment is a significant plus.
  • Driver's License is preferred.

Skills

  • Exceptional organizational and time-management skills.
  • Strong written and verbal communication abilities.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Ability to handle sensitive information with the highest degree of integrity and confidentiality.
  • Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, and external partners.
  • Flexibility to adapt to changing priorities and deadlines in a dynamic environment.
  • Familiarity with sales processes.

Working Conditions

  • Full-time position, typically Monday to Saturday.
  • Some flexibility in working hours may be required to accommodate the CEO's schedule.
  • Occasional travel may be necessary.
  • Attributes:
  • Proactive and self-motivated with a strong sense of initiative.
  • Detail-oriented and capable of managing multiple tasks simultaneously.
  • Professional demeanor with a positive and approachable attitude.

Application Process

Interested candidates should submit a resume and cover letter detailing their qualifications and experience relevant to this position.

Applications can be sent to:

Email:

Subject : VC Executive Assistant_[Last Name, First Name]

What's in it for you?

  • Health Insurance with 150,000 Annual Benefit Limit
  • Group Life and Accident Insurance
  • Up to 14 Leave Credits*
  • Training Programs
  • Career Development Opportunities
  • Exclusive Discounts on Vanity Connections Products
  • Free Coffee to Fuel your day

Compensation : Confidential

Job Type: Full-time

Ability to commute/relocate:

  • Angeles City, Pampanga: Reliably commute or willing to relocate with an employer-provided relocation package (Preferred)

Education:

  • Bachelor's (Preferred)

Experience:

  • Executive Assistant: 5 years (Preferred)

Language:

  • English (Required)

License/Certification:

  • Professional driver's license (Preferred)

Willingness to travel:

  • 100% (Preferred)

Application Deadline: 06/06/2024
Expected Start Date: 06/06/2024


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