Procure to Pay Manager

2 weeks ago

Makati City, National Capital Region, Philippines Etaily Full time

Principal Duties & Responsibilities

The purpose of this role is to drive and lead the accounts payable and procurement processes at Etaily.

The ideal candidate will play a crucial role in ensuring the timely and accurate processing of invoices, effective management of vendor relationships, and optimization of the procure-to-pay cycle. He/She will collaborate with cross-functional teams, ensuring strict adherence to AP policies and procedures, and possessing adept people management and customer service skills.

The ideal candidate is expected to excel in innovation and not settle for conventional approaches. Adaptability to challenges and a readiness to embrace new work methods are crucial attributes for success in this role.

Job responsibilities:

  • Oversee and manage the day-to-day operations of the accounts payable/procure-to-pay department.
  • Manage vendor sourcing, selection, and accreditation/re-accreditation, ensuring compliance with organizational standards and regulatory requirements.
  • Ensure the accurate and timely payment of invoices, adhering to organizational policies and procedures.
  • Ensure that SOP for procure-to-pay is complied with, disbursements are processed on time, and have gone through three-way matching and approval matrix controls.
  • Play a key role in managing the organization's cash flow by optimizing payment schedules and collaborating with the collections department to accurately forecast cash flows.
  • Generate and analyze reports related to accounts payable, providing insights into cash flow, outstanding liabilities, and other key financial metrics.
  • Implement effective internal controls to prevent errors and ensure the integrity of financial data.
  • Work closely with the Accounting Manager to ensure compliance with relevant financial regulations and tax regulations affecting the P2P processes.
  • Identify opportunities for process improvement within the accounts payable function, streamlining workflows, and implementing efficiency gains. Leveraging technology solutions to enhance the efficiency of the AP process, such as implementing electronic invoicing and automated approval workflows.
  • Resolve any discrepancies or disputes with vendors, ensuring timely resolution to maintain positive vendor relationships.
  • Lead and manage the AP team, providing guidance, training, and support to ensure a high level of performance and productivity.

Key qualifications:

  • Bachelor's degree in Finance, Business Administration, or a related field.
  • Proven experience in accounts payable, procurement, or related functions, with a minimum of 5 years managerial/supervisor role.
  • Strong analytical and problem-solving skills, with a focus on process improvement.
  • Strong understanding of financial regulations, compliance requirements, and internal controls related to accounts payable.
  • Experience in managing cash flow, optimizing payment schedules, and collaborating with other departments, such as collections, to forecast and manage cash flows effectively.
  • Proficient in using accounting systems and Microsoft Excel.
  • Effective communication skills, both verbal and written.
  • Excellent leadership and interpersonal skills with the ability to mentor and motivate a team.
  • Ability to adapt to changes in the industry, technology, and organizational processes.
  • Ability to thrive in a fast-paced, dynamic work environment.
*This role has a HYBRID work setup
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