Secretary to CEO

2 weeks ago


Makati City, National Capital Region, Philippines Jetsbro Full time

Company: ATG and Root Rice

Job Summary:

  • Provide high-level administrative support to the Chief Executive Officer (CEO) and other executive team members.
  • Act as a gatekeeper and liaison between the CEO and internal/external stakeholders.
  • Manage the CEO's schedule, correspondence, and other administrative tasks to ensure efficient operation of the executive office.

Responsibilities:

Calendar Management:

  • Coordinate and manage the CEO's schedule, including appointments, meetings, and travel arrangements.
  • Anticipate scheduling conflicts and proactively resolve them.
  • Prioritize and schedule appointments based on the CEO's priorities and objectives.

Communication:

  • Serve as the primary point of contact for the CEO, screening and prioritizing incoming calls, emails, and other correspondence.
  • Draft and prepare correspondence, reports, presentations, and other documents on behalf of the CEO.
  • Ensure timely and accurate communication between the CEO and internal/external stakeholders.

Meeting Coordination:

  • Arrange and coordinate meetings, conferences, and events for the CEO.
  • Prepare meeting agendas, materials, and presentations as needed.
  • Take meeting minutes and follow up on action items as directed by the CEO.

Information Management:

  • Maintain and organize confidential files, records, and documents for the CEO.
  • Conduct research and compile information as requested by the CEO.
  • Manage document distribution and ensure confidentiality of sensitive information.

Relationship Management:

  • Build and maintain positive relationships with internal and external stakeholders on behalf of the CEO.
  • Act as a liaison between the CEO and other departments, employees, clients, vendors, and partners.
  • Handle inquiries and requests on behalf of the CEO in a professional and courteous manner.

Qualifications:

  • Bachelor's degree in Business Administration, Secretarial Studies, or related field preferred.
  • Proven experience as an executive secretary, administrative assistant, or similar role supporting C-suite executives.
  • Excellent organizational and time management skills.
  • Strong verbal and written communication skills.
  • Proficiency in office software applications (e.g., Microsoft Office Suite).
  • Ability to maintain confidentiality and exercise discretion.
  • Attention to detail and accuracy.
  • Professional demeanor and interpersonal skills.
  • Ability to work independently and handle multiple tasks simultaneously.

Job Type: Full-time

Application Deadline: 05/31/2024


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