Secretary to CEO
2 weeks ago
Company: ATG and Root Rice
Job Summary:
- Provide high-level administrative support to the Chief Executive Officer (CEO) and other executive team members.
- Act as a gatekeeper and liaison between the CEO and internal/external stakeholders.
- Manage the CEO's schedule, correspondence, and other administrative tasks to ensure efficient operation of the executive office.
Responsibilities:
Calendar Management:
- Coordinate and manage the CEO's schedule, including appointments, meetings, and travel arrangements.
- Anticipate scheduling conflicts and proactively resolve them.
- Prioritize and schedule appointments based on the CEO's priorities and objectives.
Communication:
- Serve as the primary point of contact for the CEO, screening and prioritizing incoming calls, emails, and other correspondence.
- Draft and prepare correspondence, reports, presentations, and other documents on behalf of the CEO.
- Ensure timely and accurate communication between the CEO and internal/external stakeholders.
Meeting Coordination:
- Arrange and coordinate meetings, conferences, and events for the CEO.
- Prepare meeting agendas, materials, and presentations as needed.
- Take meeting minutes and follow up on action items as directed by the CEO.
Information Management:
- Maintain and organize confidential files, records, and documents for the CEO.
- Conduct research and compile information as requested by the CEO.
- Manage document distribution and ensure confidentiality of sensitive information.
Relationship Management:
- Build and maintain positive relationships with internal and external stakeholders on behalf of the CEO.
- Act as a liaison between the CEO and other departments, employees, clients, vendors, and partners.
- Handle inquiries and requests on behalf of the CEO in a professional and courteous manner.
Qualifications:
- Bachelor's degree in Business Administration, Secretarial Studies, or related field preferred.
- Proven experience as an executive secretary, administrative assistant, or similar role supporting C-suite executives.
- Excellent organizational and time management skills.
- Strong verbal and written communication skills.
- Proficiency in office software applications (e.g., Microsoft Office Suite).
- Ability to maintain confidentiality and exercise discretion.
- Attention to detail and accuracy.
- Professional demeanor and interpersonal skills.
- Ability to work independently and handle multiple tasks simultaneously.
Job Type: Full-time
Application Deadline: 05/31/2024
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