Executive Assistant/Secretary

2 weeks ago


Quezon City, National Capital Region, Philippines Anytime Cleaners Full time
Executive Assistant Job Description

We are looking for a new executive assistant to support our executive team.

You will manage mostly business related tasks for the team such as creating reports, organizing travel and accommodation, taking minutes, and other organizational tasks.

To do this role properly you should have a detailed understanding of the full Microsoft Office suite, be extremely fast at solving problems and have experience as an executive or administration assistant in the past.


Executive Assistant Responsibilities:
Preparing financial statements, reports, memos, invoices letters, and other documents.
Answering phones and routing calls to the correct person or taking messages.
Handling basic bookkeeping tasks.
Filing and retrieving corporate records, documents, and reports.
Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
Helping prepare for meetings.
Accurately recording minutes from meetings.
Greeting visitors and deciding if they should be able to meet with executives.
Using various software, including word processing, spreadsheets, databases, and presentation software.
Reading and analyzing incoming memos, submissions, and distributing them as needed.
Making travel arrangements for executives.
Performing office duties that include ordering supplies and managing a records database.
Experience as a virtual assistant.
Opening, sorting and distributing incoming faxes, emails, and other correspondence.
Provide general administrative support.

Executive Assistant Requirements:
Proven experience as an executive assistant or other relevant administrative support experience.
In-depth understanding of entire MS Office suite.
High school diploma.
Ability to organize a daily workload by priorities.
Must be able to meet deadlines in a fast-paced quickly changing environment.
A proactive approach to problem-solving with strong decision-making skills.
Professional level verbal and written communications skills.
Must know how to drive its a plus

  • Quezon City, National Capital Region, Philippines Toyota Fairview, Inc. Full time

    Duties and ResponsibilitiesProvide Administrative support to all departments or individuals.Maintain and handles confidential and sensitive documents related to the Management.Coordinate to other Executive Assistant for all issues concerning Executive Office.Coordinate to Toyota Motor Philippines concerning DESH and Sales receivables.Coordinate with...

  • Executive Secretary

    2 weeks ago


    Quezon City, National Capital Region, Philippines Halla Philippines Contructions En Development Corp. Full time

    Job Title: Executive SecretaryCompany: Halla Philippines Construction En Development Inc.Location: Quezon CityCompany Overview:Halla Philippines is a premier company specializing in ground investigations, field tests, and laboratory tests for soil. We provide essential services that support construction, environmental, and agricultural projects through...

  • Executive Secretary

    2 weeks ago


    Quezon City, National Capital Region, Philippines Montrelec Inc. Full time

    We are excited to announce an exceptional career opportunity within our organization for the role of Executive Secretary to the President. As a key member of our executive team, you will play a pivotal role in supporting the President in various administrative tasks and ensuring the smooth operation of our organization's highest office.Manage the President's...

  • Executive Secretary

    2 weeks ago


    Caloocan City, National Capital Region, Philippines HR Ericka Full time

    Executive Secretary / Admin Assistant- Directly reporting to CEOOnsite, Caloocan PlantResponsibilities: Manages executive's schedule and calendar of appointments Prepares correspondence, reports and highlevel presentation materials Organizes, arranges and collaborates with organization members for corporate events and other undertakingsQualifications:...

  • Executive Secretary

    2 weeks ago


    Caloocan City, National Capital Region, Philippines HR Ericka Full time

    Executive Secretary / Admin Assistant Directly reporting to CEOOnsite, Caloocan PlantResponsibilities: Manages executive's schedule and calendar of appointments Prepares correspondence, reports and highlevel presentation materials Organizes, arranges and collaborates with organization members for corporate events and other undertakingsQualifications:...


  • Quezon City, National Capital Region, Philippines Anytime Cleaners Corp. Full time

    Executive Assistant Job Description We are looking for a new executive assistant to support our executive team. You will manage mostly business related tasks for the team such as creating reports, organizing travel and accommodation, taking minutes, and other organizational tasks. To do this role properly you should have a detailed understanding of the full...

  • Executive Secretary

    2 weeks ago


    Makati City, National Capital Region, Philippines Banco De Oro Full time

    Executive Secretary - Treasury Group (Start ASAP)Opportunity Expired Take your career to the next level and do meaningful work with BDO Unibank that finds ways for others to achieve their goals. Opportunity details Opportunity Type Graduate Job PHP 15, ,999 Start Date ASAP Applications Open 22 May 2023 Applications Close 1st of August, 2023 (Prosple...


  • Quezon City, National Capital Region, Philippines Metro North Medical Center and Hospital Full time

    · To assist stockholders and probable stockholders in facilitating transfer/ sale of stocks· Reconcile and monitor existing stock records with Accounting and those that are being facilitated by our Legal Team.· Properly document all stock certificates that are being processed/ released to shareholders· Ensure that all DOA's are executed correctly prior...

  • Executive Assistant

    2 weeks ago


    Makati City, National Capital Region, Philippines Advanced Nutritional Technologies (ANTECH), Inc. Full time

    Provides executive and administrative support to the Executive Management. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the President. The Executive Assistant serves as a liaison to the senior management teams; organizes and coordinates internal and external relations...

  • Accounting Secretary

    2 weeks ago


    Quezon City, National Capital Region, Philippines TriLim Corporation Full time

    Seeking an Accounting Secretary responsible for managing administrative duties such as overseeing financial records, processing invoices, and coordinating meetings. This role facilitates accountants in directing their attention towards financial analysis and strategic decision-making.Accounting Secretary job description are the following: 1. Prepares Summary...

  • Accounting Secretary

    2 weeks ago


    Quezon City, National Capital Region, Philippines TriLim Corporation Full time

    Seeking an Accounting Secretary responsible for managing administrative duties such as overseeing financial records, processing invoices, and coordinating meetings. This role facilitates accountants in directing their attention towards financial analysis and strategic decision-making. Accounting Secretary job description are the following: Prepares Summary...


  • Quezon City, National Capital Region, Philippines LTE CONCRETE SOLUTIONS INC. Full time

    College Graduate of a 4 yr. course; Management, Business Admin, Marketing Excellent communication skills, written & oral. Strong Attention to details Computer Literate Can work under pressure. With at least 1 year work related experience as Executive Secretary/ Assistant, Department Secretary will be an advantage Knows how to speak Mandarin will be an...


  • Quezon City, National Capital Region, Philippines LTE CONCRETE SOLUTIONS INC. Full time

    Requirements: - College Graduate from a 4-year program in Management, Business Administration, or Marketing - Outstanding communication skills, both written and oral - Strong attention to detail - Proficient in using computers - Ability to work effectively under pressure - Minimum of 1 year experience as an Executive Secretary/Assistant or Department...

  • Secretary to CEO

    2 weeks ago


    Makati City, National Capital Region, Philippines Jetsbro Full time

    Company: ATG and Root RiceJob Summary:Provide high-level administrative support to the Chief Executive Officer (CEO) and other executive team members.Act as a gatekeeper and liaison between the CEO and internal/external stakeholders.Manage the CEO's schedule, correspondence, and other administrative tasks to ensure efficient operation of the executive...

  • Executive Assistant

    2 weeks ago


    Makati City, National Capital Region, Philippines AM Jobs Full time

    General ObjectiveThe role is responsible for providing administrative and secretarial support to the Managing Director.ResponsibilitiesManages and organizes the Managing Director's calendar.Coordinates travel schedules, hotel bookings, accommodation, and transportation requirements.Responsible for maintaining files and documents of various...

  • Executive Assistant

    2 weeks ago


    Makati City, National Capital Region, Philippines Metropolitan Bank & Trust Company Full time

    MetroBank is hiring for the role of Executive Assistant. Here at Metrobank, we don't simply hire employees—we hone future leaders. We provide opportunities that enhance your skills and unlock your talents, helping you evolve into a well-rounded individual. We supply you with all the pieces you need to do your best work, unleashing your full potential to...

  • Legal Secretary

    2 weeks ago


    Mandaluyong City, National Capital Region, Philippines Sta. Clara International Corporation Full time

    Job Summary:The Legal Secretary shall provide support to the Chief Legal Counsel, Legal Counsel and/or Legal Assistant on their respective functions and/or responsibilities.Detailed Job Description:1. Manages the schedule of the Legal & Corporate Affairs team2. Manages all the files and documents of the Department3. Coordinates all inter-office requests4....

  • Legal Secretary

    2 weeks ago


    Makati City, National Capital Region, Philippines JAKA INVESTMENTS CORPORATION Full time

    Types pleadings, letters, memos, contracts, and other legal documents.Assist lawyers in preparation of pleading attachments.Prepares and submits quarterly reportorial reports with the Notarial Section at Makati City Hall.Handles docket and filing systems.Enters documents that need to be notarized at the notarial book.Records all pleadings, notices, and...


  • Quezon City, National Capital Region, Philippines PTV News Full time

    Former President Rodrigo Duterte visits President Ferdinand R. Marcos Jr. to speak about his recent meeting with Chinese President Xi Jinping in China, Aug. 2, Presidential Communications Office photo) Presidential Communications OfficePresident Ferdinand R. Marcos Jr. met with former President Rodrigo Duterte at the Malacañan Palace on Wednesday evening...

  • Executive Assistant

    2 weeks ago


    Quezon City, National Capital Region, Philippines Marcel Trading Corporation Full time

    QUALIFICATIONS:College graduate of any coursePreferably at least more than 2 years of work experience as an EA providing administrative and organizational support to a high-level executiveAble to communicate effectively with all levels of the organization and external partiesExcellent in identifying problems, communicating solutions, and passionately driving...