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HR Admin
2 weeks ago
Responsible in the various human resources functions which include Recruitment & Staffing, Benefits Administration, HR Policy Formulation, Performance Management, Health & Safety, Timekeeping, and Employee & Labor Relations.
Managing the life cycle of each employee- from recruitment and onboarding to termination or retirement.
Recruitment & Staffing
- Receiving personnel requisition from different departments and checking them against approved staffing plan.
- Writing, posting, and managing all job postings.
- Reviewing resumes of applicants
- Conducting preliminary screening of applicants, checking reference and background checks (if necessary)
- Creating and managing job offers (for supervisory positions and down) and contracts.
- Preparing the on boarding of new employee
- Endorsing of email account creation
- Coordinating review and process for employees nominated for conversion from probationary to regular status and those recommended for promotion, making sure that guidelines are complied with.
- Ensuring that all personnel transactions such as transfers, promotions, resignations, and separations are properly documented.
- Maintaining confidentiality of documents and information received
Benefit Administration
- Communicating the benefits program to employees
- Overseeing the annual enrollment of HMO benefit, addition, deletion, and request.
- Assisting in employee loan and repayments
- Responding to employee questions and assisting with claims and complaints.
Policy Formulation
Whatever the intent may be,
- Drafting the policies and procedures and ensuring it is clear and lawful.
- Implementing and communicating the policy, whether in isolation, as part of an employee handbook or both.
Performance Management
- Designing performance review forms and other documents used to assess performances (presently: regularly implementing to probationary employees and annually to utility personnel)
- Holding managers accountable for completing reviews on time.
- Maintaining documents files and other records of performance.
Health & Safety
- Promoting workplace safety
- Ensuring compliance with labor rules and regulations to avoid fines and other legal issues
Timekeeping
- Monitoring of attendance. Reviewing and checking of timekeeping report before submitting to Finance for processing.
- Working with employees to resolve errors and disputes.
- Recording of leaves taken, overtime rendered, filed official business, and other approved work arrangements and schedules.
Employee & Labor Relations
- Undertaking activities related to employee discipline. Participating in the investigation process. Evaluating the disciplinary action findings and recommending the corresponding sanctions in accordance with the School's code of conduct.
- Explaining employment standards and legislation such as workers' compensation, labor standards, and fair practice act.
Other Responsibilities
- Managing Zoom events assigned by the President
Link creation and configuration
Support (tech) live sessions
Monitor the numbers, summarizes the feedback, and prepare the reports
Other administrative tasks
- On- boarding Lecturers
-Securing required HR documents prior to on- boarding
-Endorsing to IT for email creation
-Providing requests for employment related requests
- Training Program Projects/ Events
-Preparing of Contract of Services
-Assisting Finance in payment coordination. Getting the bank details and informing them once payment has been transferred. Attending to the concerns regarding payments.
-Coordination, monitoring, and following up with the contracts.
-Assisting the Project Heads.
- Preparing of foods for events (as assigned by the President)
- Alien Permit Application and Registration
- Other tasks assigned by the President and other Department Heads
Job Types: Full-time, Permanent
Benefits:
- Company Christmas gift
- Health insurance
- On-site parking
- Opportunities for promotion
- Promotion to permanent employee
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Supplemental pay types:
- 13th month salary
Experience:
- Human Resources: 2 years (Required)
Expected Start Date: 06/03/2024
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