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Admin and Procurement Associates
2 weeks ago
Job description
We are looking for a dynamic Admin/purchasing associate to join our company. In this role, you'll be responsible for procuring company equipment, supplies, and services according to the outlined budget. Your duties will also include establishing positive relationships with our vendors and maintaining a detailed record of all purchase orders.
Directly reporting to the Lounge Manager and Finance Manager.
Procurement Responsibilities:
- Performing research and communicating with vendors and suppliers to find the best goods and services for the company.
- Creating a database of invoices, purchase orders, quote requests, vendor or supplier contracts, and updating it as needed.
- Establishing and developing good working relationships with vendors and suppliers.
- Reviewing all purchase-related documents for errors before it is sent to the Finance department.
- Tracking and maintaining the status of orders and reporting any delivery issues to affected supervisors.
- Responding to emergency requests and expediting orders as needed.
- Creating monthly and annual purchase reports for management review.
- Ensuring all purchased goods and services are up to company standards.
Admin Responsibilities:
- Manage and record all incoming and outgoing documents
- Document daily administrative tasks; maintain the record and files (whether it be a hard copy or electronic copy)
- Review the accuracy of all supporting documents before they are forwarded to the concerned team
- Control the end-to-end process of invoice related activities
- Update the inventory of available supplies and materials; create requests of needed supplies
- Process working permits and other related documents.
- Perform skilled and responsible administrative and clerical work
Admi Procurement Requirements:
- A bachelor's degree in finance, business, or a similar field.
- A minimum of 1-2 years' experience as a purchasing associate, or a similar role.
- Excellent knowledge of financial best practices and the buying process.
- Working knowledge of procurement management software, such as Check SCM
- The ability to create strong working relationships with personnel, suppliers, and management.
- Meticulous attention to detail and accuracy.
- Exceptional organizational and time-management skills.
Job Type: Full-time
Pay: Php21, Php25,000.00 per month
Benefits:
- Company Christmas gift
- Company events
- HMO
- Opportunities for promotion
- Paid training
- Staff meals provided
Schedule:
- 8 hour shift
Supplemental pay types:
- 13th month salary
- Overtime pay
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