Executive Assistant to the CEO

2 weeks ago

Metro Manila, Philippines Vault Outsourcing OPC Full time

About the Company:

Explore Exciting Opportunities at Vault Outsourcing: Your Gateway to Offshoring Excellence

Are you seeking a great career opportunity with exceptional benefits? Look no further Vault Outsourcing is not just a company; it's a dynamic force offering a new and exciting career path.

We believe our people are our greatest asset and foster a family atmosphere that encourages excellence. Join us in redefining offshoring excellence, where your career is valued, and exciting opportunities await. Discover what we can offer - your gateway to a fulfilling career

ENJOY THESE EXCITING BENEFITS WHEN YOU JOIN OUR AMAZING TEAM

Your equipment is on us Laptop providedHMO (MAXICARE) benefits for you and your dependentsGroup Life InsuranceMental Health Program - GET FREE CONSULTATIONEligibility to our Employee Referral Program FROM DAY 1. Get above-average Referral Bonus for every successful hireLeave credits available in your first month Up to 20 leave credits per year.Unused Credits Convertible to Cash*Annual performance reviewCompany eventsRewards and RecognitionMonthly engagement activities

 

About the Role:

As the Executive Assistant (EA) to the CEO, you will provide high-level administrative support to the Chief Executive Officer. Your role is pivotal in ensuring the CEO's office operates efficiently, managing schedules, coordinating meetings and travel, and handling communication and correspondence.

Job Responsibilities:

Calendar Management: Manage and maintain the CEO's calendar, scheduling meetings, appointments, and events to optimize time management.Travel Coordination: Coordinate travel arrangements, including flights, accommodations, itineraries, and visas.Communication: Prepare and edit correspondence, communications, presentations, and other documents on behalf of the CEO.Call and Email Management: Screen incoming calls and emails, responding or directing them as appropriate.Meeting Coordination: Plan, coordinate, and facilitate executive meetings, including preparing agendas, taking minutes, and following up on action items.Stakeholder Liaison: Act as the point of contact between the CEO and internal/external stakeholders, managing communication flow.Confidentiality: Handle confidential information with discretion and ensure sensitive documents are securely managed.Project Assistance: Assist the CEO with special projects, research, and initiatives as needed.Progress Tracking: Track progress and ensure timely completion of projects and assignments.Event Organization: Assist in organizing company events, off-site meetings, and team-building activities.

Qualifications:

Education: Bachelor’s degree in Business Administration, Management, or a related field is preferred.Experience: Minimum of 5 years of experience as an Executive Assistant or in a similar administrative role, preferably supporting C-level executives.Industry Knowledge: Experience in the FinTech industry or related sectors is an advantage.Skills:Exceptional organizational and time-management skills.Strong written and verbal communication abilities.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.Ability to multitask and prioritize tasks in a fast-paced environment.High level of discretion and confidentiality.Strong interpersonal skills and the ability to build relationships with stakeholders at all levels.Attributes:Professional demeanor.Proactive and self-motivated with a strong sense of initiative.Attention to detail and problem-solving skills.Adaptability and the ability to remain calm under pressure.

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