Executive Assistant to the CEO

3 weeks ago

Metro Manila, Philippines Virtual Medical Staffing Full time

Company Overview:

We are a company built on trust and loyalty. MBVA 24/7 started in 2018 and has continuously fostered skilled and talented Virtual Assistants for many clients. Our team of virtual assistants provides services all over the US, and we sure won’t be stopping there Our main office is located in Arizona and Manila. We have a legion of virtual assistants all over the Philippines who work directly with our clients. 

Our clientele ranges from doctor's offices to publishing companies. We make sure that our Virtual Assistants get all the training they need for a seamless partnership with our clients. MBVA 24/7 is committed to providing only the best to our partners.

We are here for you. Our purpose is to help you in succeeding in the medical and business virtual world and we won’t stop until you get there

Position Overview:

The Executive Assistant (EA) is highly organized, diligent, and proactive in providing comprehensive support to the CEO. This pivotal role encompasses both professional and personal support tasks, requiring a high level of discretion, efficiency, and the ability to multitask effectively in a fast-paced environment. The EA will manage the CEO’s schedule, coordinate strategic business activities, and assist with personal projects. Familiarity with or willingness to quickly learn Microsoft 365 Copilot and ChatGPT to enhance efficiency and effectiveness in the role is essential.

 

Job Responsibilities:

 

Manage and coordinate the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.Attend meetings, take detailed notes, and ensure follow-up on action items.Manage communication including emails and phone calls, ensuring high-priority items are flagged and addressed promptly.Conduct comprehensive research and prepare reports, spreadsheets, and presentations as directed, utilizing advanced features of Microsoft 365 and exploring capabilities of Microsoft 365 Copilot and ChatGPT to streamline tasks.Act as a liaison between the CEO and other staff members or external partners, ensuring clear communication and coordination of efforts and tasks assigned to other leaders by the CEO are completed.Complete booking keeping for small real estate development projects and HOAs being managed by the CEO.Assist in managing projects, tracking progress toward goals, and preparing updates for the Executive Team.Handle confidential information with discretion and integrity.Support the CEO in various personal administrative tasks as needed.Assist with scheduling and managing personal schedules and tasks.Provide oversight and management assistance on real estate development projects and investments.Support various personal administrative tasks as needed, maintaining privacy and confidentiality.Perform tasks assigned by the CEO.

 

Job Qualifications:

Bachelor’s degree in Business Administration, Communication, or a related field.Proven experience as an Executive Assistant or similar role supporting senior-level executives.Small business bookkeeping skills.Excellent organizational skills, and ability to prioritize multiple tasks seamlessly with superb attention to detail.Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, and external partners.Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) with a willingness to learn and master Microsoft 365 Copilot and ChatGPT functionalities.Exceptional written and verbal communication skills.Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment.Discretion and confidentiality are paramount.

 

Hardware and Software Requirements:

 

Hardware:

AMD Ryzen 3 3200G APU or Intel Core i5 (at least 7th gen) Intel CPU16GB DDR4 RAM120 - 480gb SSDJabra Biz 1100 / Logitech H390 or similar Noise-canceling Headset1 – 2 Monitors (at least 21in)1080p HD WebcamInternet Speed: 50mbps (Fiber/DSL) LTE not accepted

 

Software:

Genuine Windows 10 Licensed ComputerMicrosoft Office Suite

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