Virtual Executive Assistant

1 week ago

Metro Manila, Philippines TE Connectivity Full time

We are seeking a highly organized and detail-oriented Administrative Assistant to support our team and contribute to the smooth functioning of our operations.

 The ideal candidate will have excellent communication skills, a strong ability to multitask, and a proactive approach to problem-solving.


Roles and Responsibilities:


Office Management:
• Greet visitors, answer emails, and direct inquiries to the appropriate team members.
• Manage supplies and equipment requests for the team
• Assist in coordinating office events, meetings, and appointments.


Administrative Support:
• Provide administrative support to various departments by handling correspondence, preparing
reports, and maintaining documentation.
• Manage and update databases, spreadsheets, and company records.
• Assist in creating and formatting documents, presentations, and spreadsheets.


Calendar Management:
• Coordinate and schedule appointments, meetings, and conferences for team members.
• Send out invitations, reminders, and agendas for meetings.
• Manage calendars and assist in time management for executives.


Travel Coordination:
• Arrange travel accommodations including flights, accommodations, and transportation for team
members.
• Prepare travel itineraries and ensure all necessary documents are in order.


Communication:
• Draft, edit, and proofread internal and external communications.
• Monitor and respond to emails and messages in a timely manner.
• Liaise with clients, vendors, and partners professionally and courteously.


Data Entry and Analysis:
• Enter and maintain accurate data into various systems and databases.
• Assist in gathering and compiling data for reports and presentations.


File Management:
• Organize and maintain both physical and electronic files.
• Ensure documents are filed appropriately and can be easily retrieved when needed.


Task Coordination:
• Collaborate with team members to ensure documentary requirements are submitted on time
• Follow up on assigned tasks and deadlines to ensure completion.


WHAT DO WE NEED:
• Possess a Bachelor’s degree in any field, with experience supporting executives in a virtual shared services environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Demonstrated strong organizational skills, adept at prioritizing tasks efficiently.
• Exceptional verbal and written communication abilities.
• Attentive to detail, ensuring a high level of accuracy in tasks.
• Capable of working both independently and collaboratively within a team.

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