Procurement Associate

1 week ago

Metro Manila, Philippines Unistar Credit and Finance Corp Full time

SPECIFIC DUTIES AND RESPONSIBILITIES
 

  1. Receives approved Purchase Requisition of non-trade items from Purchasing Supervisor.
  2. Communicates with the end user/branch of any required verification/details.
  3. Canvass requirements from suppliers or contractors and secures price quotations.
  4. Gather samples/prototype of items from suppliers if required by the end user/branch.
  5. Prepares canvass sheet and recommends supplier based on best price offer in accordance with quality, delivery, terms & conditions requirements. 
  6. Prepares and secures Purchase Orders approval with complete attachments and information.
  7. Issues and sends approved Purchase Orders to suppliers and confirms acceptance.
  8. Endorses approved Purchase Orders to Accounts Payables Department.
  9. Encodes approved Purchase Orders  in delivery status summary & files Purchase Orders which are completely delivered.
  10. Reconciles with Accounting and Treasury Department for any unpaid/overdue delivered purchase reported by suppliers including unsurrendered sales invoice and/or collection receipt to close the payment transaction.
  11. Requests petty cash from Treasury Department for small amount requisition and cash based purchases.
  12. Gives clear instructions to external providers for the desired packaging of goods ordered, delivery instructions and product warranties.
  13. Prints and records airway bills picked up or sent to external providers for courier service pick up of non-trade items from the external providers’ business address. 
  14. Updates daily status of delivery reports and follows up delivery of orders as committed by the external providers especially those non-trade items sent through courier.
  15. Book requests for courier pick up and files request for pick up by GIPI Logistics dept. 
  16. File claims against lost or damaged deliveries by courier and follows up from the liable courier company to deliver the claims check payment within the agreed time frame.
  17. Checks billing statements of courier service providers versus actual deliveries and reports in writing any discrepancy to our Accounting Department and to the Billing Collection team of the courier service provider including their business account handler.
  18. Inquire/Canvass fares of domestic flight schedules from the travel agency or direct to airlines and book employees’ travel orders. Issue Purchase Orders for booked flights, encode in the Booked Flights summary and endorse approved flight Purchase Orders to Accounts Payable Department.
  19. Scouts for reliable suppliers and for better priced quality non-trade items including supplier site visits and collecting item samples for approval.
  20. Executes other related tasks that may be assigned from time to time.

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