Procurement Associate

6 days ago


Manila, National Capital Region, Philippines Unistar Credit and Finance Corp Full time

Procurement Specialist responsible for acquiring non-trade items, managing supplier relationships, and ensuring timely delivery of goods and services.

Receives approved Purchase Requisitions from Purchasing Supervisor and communicates with end users to verify details.

  • Canvasses requirements from suppliers and secures price quotations.
  • Gathers samples or prototypes of items from suppliers as required.
  • Prepares canvass sheets and recommends suppliers based on best price offers, quality, delivery, and terms.
  • Prepares and secures Purchase Orders approval with complete attachments and information.
  • Issues and sends approved Purchase Orders to suppliers and confirms acceptance.
  • Endorses approved Purchase Orders to Accounts Payables Department.
  • Encodes approved Purchase Orders in delivery status summary and files Purchase Orders.
  • Reconciles with Accounting and Treasury Department for unpaid or overdue deliveries.
  • Requests petty cash for small amount requisitions and cash-based purchases.
  • Provides clear instructions to external providers for packaging, delivery, and product warranties.
  • Prints and records airway bills for courier service pick up of non-trade items.
  • Updates daily delivery reports and follows up on delivery commitments.
  • Books requests for courier pick up and files requests with GIPI Logistics Department.
  • Files claims against lost or damaged deliveries and follows up with courier companies.
  • Checks billing statements of courier service providers and reports discrepancies.
  • Books employees' travel orders and issues Purchase Orders for flights.
  • Scouts for reliable suppliers and better priced quality non-trade items.
  • Executes other related tasks assigned from time to time.


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