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Operations Associate

2 months ago

Metro Manila, Philippines Family Health International Full time

FHI 360/Philippines (www.fhi360.org) through Meeting Targets and Maintaining Epidemic
Control (EpiC) HIV project in the Philippines is seeking applications for the position of
OPERATIONS ASSOCIATE.
 

About FHI 360
FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender, youth, research, technology, communication, and social marketing- creating a unique mix of capabilities to address today’s interrelated development challenges. FHI 360 serves more than 70 countries and all U.S. states and territories.


Background
The Meeting Targets and Maintaning Epidemic Control (EpiC) Project is a five-year global project funded by the U.S. President’s Emergency Plan for AIDS Relief (PEPFAR) and the U.S. Agency for International Development (USAID). The project provides strategic technical assistance (TA) and direct service delivery and promotes self-reliant management of national HIV programs. By improving HIV case finding, prevention, treatment programming and viral load (VL) suppression among key populations (KPs), EpiC aims to break through barriers and reach the 95-95-95 HIV targets.
 

In the Philippines, EpiC works in Metro Manila, Central Luzon, and CALABARZON to address critical gaps and bottlenecks in HIV response, build capacity of local, community based KP organizations, and deliver KP-tailored HIV services in partnership with the Philippine government. EpiC Philippines also focuses on expanding community case finding, expanding PrEP coverage, and supporting treatment initiation, adherence, and retention for people living with HIV (PLHIV).
 

KEY RESPONSIBILITIES

Follow up with vendors to get the statement of account or billing statement, guest folio, trip tickets, etc.Review billing statements and other supporting documents for accuracy and completeness.Coordinate with vendors to correct billing statements with errors.Coordinate with the technical/program team for other supporting documents such as activity reports, goods receipt, attendance sheet, etcCreate DPA Receipt Note and ensure all required procurement and finance supporting documents are updated and complete before submitting for payment processing.Coordinate / Liaise with the Procurement team in updating and securing vendors’ file/folders.After release of payment to vendors, shall be responsible for securing from the Vendor the original copies of sales invoices (used to be the Official Receipt as acknowledgement or proof of receipt of payment)Assist the Procurement Team in updating the RQ/PO and/or budget trackers implemented by the project/s.Assist in uploading proof of payments in DPA.Other tasks to be assigned.

 

Minimum Requirements:

Graduate of bachelor’s degreeMinimum of 2 years’ related work experience in administrative support is preferredManage a variety of activities and pay close attention to detail.Proficient use of Microsoft Office and computer software skills.Good problem-solving skills, well organized and detail oriented.Ability to analyze and interpret data, identify errors, and prepare reports.Ability to work well with others and independently.


The position will be based in Manila, Philippines and work out of the FHI 360 Country office. Preference is for Filipino national candidates.
 

Suitably qualified candidates openly living with HIV and/or who are representative of the key populations
affected by HIV are also actively encouraged to apply.
 

This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks
that may be assigned to carry out these duties. This document should not be construed to represent a contract of employment. Management reserves the right to review and revise this document at any time.
FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.


FHI360 is an equal employment and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sexual orientation, gender identity, national or ethnic origin, marital status, disability, veteran status, genetic
information or any other status or characteristic protected under applicable law.