Admin/Office and Facility

1 month ago

Philippine, Philippines UNIS Remote Work Freelance Full time

Job Responsibilities:

- Oversee the day-to-day operations of the administrative office.

-Manage office supplies and ensure timely replenishment.

-Coordinate office logistics, including space planning and utilization.

-Handle communication with building management for office facilities.

- Develop and implement preventive maintenance schedules for all facilities.

- Supervise maintenance staff and external service providers.

-Conduct regular inspections to ensure facilities are well-maintained and comply with safety standards.

- Respond promptly to facility-related issues and emergencies.

- Provide administrative support to executive and management teams.

-Schedule and coordinate meetings, conferences, and events.

-Manage travel arrangements and accommodations for staff.

-Handle incoming calls and correspondence, directing them to the appropriate parties.

- Ensure compliance with health and safety regulations.

- Implement and enforce security and safety protocols.

-Conduct regular safety drills and training for employees.

- Develop and manage the annual facility and office management budget.

-Monitor expenses and identify cost-saving opportunities.

-Obtain competitive bids for facility-related services and negotiate contracts.

- Liaise with vendors and service providers for facility-related contracts.

- Evaluate vendor performance and negotiate service agreements.

- Coordinate and oversee vendor services to ensure quality and cost-effectiveness.

- Plan and optimize office space for maximum efficiency.

- Coordinate office relocations and expansions.

- Implement workspace policies that enhance productivity and employee well-being.

- Implement and promote eco-friendly practices within the office and facilities.

- Identify opportunities for energy efficiency and waste reduction.

Qualifications:

- Bachelor’s degree in Business Administration, Facilities Management, or a related field.

- Minimum of 5 years of experience in administrative and facility management roles.

- Proven experience in budget management and cost control.

-Strong organizational and multitasking abilities.

- Proficient in Microsoft Office and facility management software.

- Demonstrated leadership skills with the ability to manage a team effectively.

- Problem-solving and decision-making skills

- In-depth knowledge of facility management principles and best practices.

- Familiarity with health and safety regulations and compliance.

- Ability to adapt to changing priorities and handle multiple tasks simultaneously.

- Proactive and self-motivated with a results-oriented mindset.

- Excellent written and verbal communication skills to effectively interact with internal teams, external vendors, and building management.

-Ability to communicate technical information in a clear and understandable manner.

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