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Purchasing Assistant

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Job Summary:

Responsible for the availability of services/supplies above a set threshold to fulfill the day-to-day requirements of the Commissary Business Operations (CBO) for a specific material/service category. Manages supplier’s deliveries. Handles the sourcing for additional suppliers and negotiation for price/deliveries schedule based on predetermined need and quality. Performs spend and supply analysis to ensure a reliable supply for enterprise’s engineering and admin services.

JOB DETAILS:

Primarily responsible for the transmittal and documentation of the Purchasing Department

1. Responsible for the on time transmittal of documents for facilitation of the following:

  1.1.Payments with approved PO attached for reference of the approver

  1.2. PRS processing with complete documentation required to facilitate PO processing

2.Ensures completeness of documents such as:

  2.1 Correct matching of RR,SI,DR & PO

  2.2.Countering of Sales Invoices with complete details required by Accounting

  2.3 Countering of Sales Invoices with complete details required by Accounting

3. Assist buyers in coordination with internal customers(support departments) and external customers(SBUs & suppliers)  pertaining to payments & problematic documents

4. Responsible in updated compilation of Purchase Orders by Suppliers and by month

5. Assist on the coordination of errands 

6. Assist on the encoding of DDS with advise of the buyers

 

QUALIFICATIONS:

 

Bachelor's degree preferably in Business management, Supply Chain Management, Industrial Engineering, or AccountingMore than 1 year of relevant experience, experience gained from a food manufacturing or service industry will be an advantageKnowledgeable in procurement documentation and processesExcellent communication skillsAdept in sourcing for suppliers and can do negotiationWilling to do field work (if needed)Willing to work on extended hours; weekends and holidays (if needed)Willing to be assigned in FTI Taguig CityCAN START ASAP