Executive Assistant

4 days ago

Taguig, National Capital Region, Philippines ONE ENGINE Full time ₱900,000 - ₱1,200,000 per year

This is a key role that sits at the heart of the business, enabling leadership to move faster, stay more focused, and operate more effectively across all departments.

The ideal candidate is a skilled communicator, process-oriented, discreet with sensitive information, and able to juggle multiple high-priority tasks at once. This is not a typical corporate EA role — you'll be helping run and grow a high-velocity, tech-enabled fitness business that spans multiple locations and functions.

Key Responsibilities

Executive & Administrative Support

  • Manage calendars, schedule meetings, confirm appointments, and coordinate travel logistics for the Executive Team
  • Take meeting notes, assign follow-up tasks, and manage executive action trackers
  • Draft, format, and review internal memos, reports, and email communications on behalf of executives
  • Screen and manage inbound communications (email, SMS, internal messages), prioritizing important matters for executive review

Operations & Project Coordination

  • Track and follow up on ongoing initiatives across Operations, Product, Marketing, Sales, and HR
  • Assist in organizing quarterly planning meetings, investor calls, or leadership off-sites
  • Help compile reports, presentations, and documentation for internal and external stakeholders
  • Act as a liaison between executives and frontline staff, ensuring alignment and clear communication

Data & Document Management

  • Maintain organized, cloud-based filing systems (Google Drive, Notion, Airtable, etc.) for contracts, reports, and planning documents
  • Help prepare company updates, status reports, and basic dashboards for performance tracking
  • Support data gathering and research for decision-making, strategic planning, or new initiatives

Confidential & Ad Hoc Tasks

  • Handle highly sensitive information with discretion and professionalism
  • Complete ad hoc assignments such as document preparation, confidential communications, research projects, or partner follow-ups
  • Provide logistical or administrative support for events, audits, legal paperwork, or investor materials

Qualifications

  • At least 2–3 years of relevant experience as an Executive Assistant, Chief of Staff, Project Coordinator, or Operations Associate
  • Strong written and verbal communication skills in both English and Tagalog
  • Highly proficient in Google Workspace (Docs, Sheets, Slides, Gmail, Calendar); bonus if familiar with Notion, Trello, Airtable, Slack, or similar tools
  • Highly organized, detail-oriented, and capable of managing multiple priorities simultaneously
  • Discreet and trustworthy with confidential and high-level information
  • Must be Metro Manila–based, with reliable internet and willingness to travel to gyms or meetings as needed
  • Preferred but not required: Background in fitness, startups, consulting, project management, or business operations

  • executive assistant

    4 days ago

    Taguig, National Capital Region, Philippines Ella DL Beauty Inc. Full time ₱480,000 per year

    WE'RE HIRINGOnsite | BGC, TaguigFull-timeWe're expanding our team and looking for passionate, skilled professionals to grow with us. If you're ready for your next big career move, explore our open roles below and find where you fit best.EXECUTIVE ASSISTANTBe the right hand to leadership. We're hiring an executive assistant to provide top-level support and...

  • Executive Assistant

    2 weeks ago

    Taguig, National Capital Region, Philippines Borakay Kite Villas Full time ₱360,000 - ₱720,000 per year

    Executive Assistant - Lifestyle Management FirmAre you an experienced Executive Assistant who thrives in fast paced environments and enjoysmanaging both business and lifestyle needs? Do you have the discretion, organizational skills, and adaptability to support executives at the highest level?We are a Lifestyle Management firm seeking a proactive & polished...

  • Executive Assistant

    9 hours ago

    Taguig, National Capital Region, Philippines The Aivee Group Full time ₱1,200,000 - ₱3,600,000 per year

    We are seeking a highly skilled, proactive, and detail-orientedExecutive Assistantto provide strategic and administrative support to our CEO & COO.This role is perfect for an organized professional who thrives in a high-energy, fast-paced corporate environment and is eager to make a meaningful impact.As theExecutive Assistant, you will be a trusted partner...

  • Executive Assistant

    2 weeks ago

    Taguig, National Capital Region, Philippines One Outsource Full time ₱900,000 - ₱1,200,000 per year

    We Are Hiring Executive Assistant (Hybrid Set-Up) Set up your career and be part of a well-known skincare brand in the Philippines We are seeking a highly organized, proactive, and resourceful Executive Assistant to support the CEO, a dynamic CEO in the entertainment and business industry. The ideal candidate will provide high-level administrative support,...

  • Executive Assistant

    6 days ago

    Taguig, National Capital Region, Philippines Igo Digital High Technology Full time ₱900,000 - ₱1,200,000 per year

    Job Title: Executive Assistant (Bilingual – Chinese, Filipino, & English)Location: BGC, TaguigEmployment Type: Full-time, PermanentJob DescriptionWe are looking for a Bilingual Executive Assistant (Chinese, Filipino, & English) to support our executives in both business and personal matters. This role requires strong organizational skills, attention to...

  • Executive Assistant

    6 days ago

    Taguig, National Capital Region, Philippines Sucree Coco and Love, Inc. Full time ₱300,000 - ₱360,000 per year

    Job descriptionProvide assistance to the executives to conserve their time by reading, researching, and routing correspondence; drafting letters, minutes of the meetings, documents and initiating telecommunications.Manage executive's appointment schedule by planning and scheduling meetings, conferences and, teleconferences.Prioritize emails and reports,...

  • Executive Assistant

    1 week ago

    Taguig, National Capital Region, Philippines Staffstream Full time ₱480,000 - ₱600,000 per year

    Are you an experienced EA with strong financial administration skills? We're hiring an Executive Assistant who can balance high-level admin support with hands-on financial management using Xero.The Opportunity at a GlanceWe're looking for a detail-oriented Executive Assistant to support a Director at an Australian accounting firm. This is a full-time, remote...

  • Executive Assistant

    6 days ago

    Taguig, National Capital Region, Philippines One Outsource Retail ServicesOne Tech Full time

    JOB DESCRIPTIONWe are seeking a highly organized, proactive, and resourceful Executive Assistant to support the CEO, a dynamic CEO in the entertainment and business industry. The ideal candidate will provide high-level administrative support, handle confidential information with discretion, and ensure smooth day-to-day operations for both professional and...

  • Executive Assistant

    6 days ago

    Taguig, National Capital Region, Philippines BrandBuzz Marketing Inc. Full time ₱200,000 - ₱240,000 per year

    Role OverviewThe Executive Assistant will provide high-level administrative support to the CEO while also handling procurement and sourcing responsibilities. This role requires excellent organizational skills, attention to detail, and strong communication abilities to effectively coordinate with international suppliers, negotiate terms, and ensure timely...

  • Executive Assistant

    6 days ago

    Taguig, National Capital Region, Philippines SNSoft Technology Inc Full time ₱960,000 - ₱1,080,000 per year

    JOB RESPONSIBILITIESExecutive SupportManage calendars, schedule meetings, and coordinate travel arrangementsPrepare reports, presentations, and internal documentation as neededHandle confidential information with discretionDraft and translate emails, memos, and meeting summaries (Chinese English)Project Coordination AssistanceTranslate requirements and...