Project Officer

Reference Number

250643

Position Level

TL5

Department

Sectors Department 2

Division

Water and Urban Development Sector Office

Location

Asian Development Bank Headquarters

Date Posted

Thursday, July 31, 2025

Closing Date

Thursday, August 14, :59 p.m Manila Time, 0800 GMT)

Join Our Mission to Foster Prosperity in Asia

Are you ready to make a difference in the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region.

Organizational Setting and Reporting Relationship

The position of Project Officer is assigned to the Water and Urban Development Sector Office (WUD) within the Sectors Department 2 (SD2). SD2 aims to deliver impactful sector strategy, initiatives, and integrated solutions that advance ADB's strategic agenda in the region. SD2, which is comprised of the Agriculture, Food, Nature, and Rural Development Sector Office, SD2-WUD, and Digital Sector Office: delivers or supports sovereign, nonsovereign, and advisory operations; delivers knowledge services; supports regional departments (RDs) and resident missions (RMs) in engaging with ADB's developing member countries (DMCs); and ensures ADB's technical leadership internally and externally.

SD2-WUD leads policy development and dialogue, knowledge management, project quality assurance, sector analytic work, and loan and technical assistance (TA) processing and administration in the water and urban development (WUD) sector.You will be based at our Headquarters in Manila, Philippines.

You will report to the designated International staff and Senior Officer as applicable.

Your Role

As Project Officer, you will contribute to portfolio management, project administration, budget preparation and monitoring, and project processing activities related to loans and TA projects, and knowledge management. You will be assigned to projects, knowledge work, budget management, or other activities to cover assigned geographies within the sector or different practice areas, subject to the skills, experience, career preference and goal of the staff, and business needs of the team.

You will:

• Contribute to portfolio management activities by: (i) developing and maintaining database of key performance indicators and project administration issues and actions; (ii) preparing or clearing consolidated and analytical portfolio management reports; (iii) ensuring that necessary actions are being taken by the concerned technical international and local staff without delay; and (iv) providing any stop gap support as necessary.
• Analyze the sector portfolio performance, project administration workload, and provide guidance to other members of the team. Closely coordinate with the project administration teams across the sector office.
• Contribute to the analysis and review of mission reports and aide memoires, progress reports, and other available project performance indexes on a regular basis and ensure quality, conduct special loan/TA review missions, and prepare country portfolio review missions and tripartite portfolio review meetings. Contribute to addressing project administration red flags for timely corrective actions.
• Monitor and review the accuracy and consistency of data to ensure the quality of individual Project Performance Report, monitor and analyze the team's projection and performance on contract awards/disbursement, project completion report/technical assistance completion report programs, and make recommendations to achieve targets, when necessary.
• Prepare portfolio analysis reports for effective communication both internally and externally.
• Review and ensure the quality of the loan, grant, and/or TA processing and administration documents in the team/division, in accordance with the latest requirements, templates, and guidelines in ADB, for approval of the International Staff and Director.
• Coordinate and provide inputs and feedback to sector office initiatives in project administration, reflecting the operational issues and experience from the team and executing agencies (EAs)/implementing agencies to ensure system improvement leads to more efficient portfolio outcomes.
• Ensure compliance with the checklist on use of no objection procedure for loan, grants, guarantees, multitranche financing facility, policy-based lending, results-based lending, or any other newly introduced instrument's quality.
• Contribute to project administration tasks for assigned loans and TAs, especially in procurement and other project administration actions, and provide guidance to EAs on ADB's procurement guidelines and policies.
• Participate in project inception, review, mid-term review, special loan administration missions, and project completion review missions, as required.
• Provide guidance to project processing staff in the preparation of project reports, Report and Recommendation of the President, and linked documents.
• Support project processing missions in designing project implementation arrangements, including procurement/disbursement procedures and project management set up, and review of financing plans.
• Contribute to the preparation of annual portfolio management program (i.e., consolidate and prioritize required project supervision missions), assess resource implications, and monitor achievement of program.
• Working closely with the Director, contribute to the preparation of work program and budget resource requirements, based on the Three-Year Rolling Work Program and Budget Framework and its related annual/mid-year budget estimates, and monitor budget utilization.
• Monitor progress and issues in budget utilization for efficient and effective resource use and ensure that deviations are properly accounted for and justified.
• Mentor and oversee junior staff.
• Perform other duties that may be assigned as reflected in the incumbent's workplan.

You will need:

• Bachelor's degree in economics, development studies, business administration, or other related fields, preferably with advanced training
• At least 8 years relevant professional experience in project process or administration.
• Excellent written and verbal communication skills in English is required.
• Strong skills with computer-based applications including spreadsheets and word processing software.
• Comprehensive knowledge of ADB's operational processes and administration guidelines.
• Ability to work with good analytical thinking and problem solving.
• Ability to work with individuals from different cultural/national backgrounds.
• Please refer to the link for ADB Competency Framework for TL5.

Benefits

ADB offers competitive compensation and a comprehensive benefits package. The salary will be based on ADB's standards and comparator markets, taking into account your qualifications and experience.

• Paid leave (including parental)
• Medical and health benefits
• Life and other insurance plans
• Staff development
• Retirement plan
• Housing and education allowance (if applicable)
• Expatriate benefits (for international staff)

Additional Information

This appointment is open to internal and external applicants.

This is a fixed-term appointment for an initial fixed period of 3 years. At the end of the initial period, this appointment may, at the option of ADB, be extended once for up to 2 years, converted to a regular appointment, or ended on its expiration date. This decision will be made in the overall interest of ADB that: (a) it will require Staff's particular blend of skills and experience in the foreseeable future; and (b) Staff's performance is satisfactory and they are suitable for further employment.

1) Multiple positions at various grades may be filled from this opening.

2) The actual position title and grade will be based on your qualifications, experience and job scope that will be assigned to the selected applicants.

3) Location

• Local staff (Manila, Philippines)

About Us

Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 68 members, 49 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under its Strategy 2030.

ADB only hires nationals of its 68 members.

To view ADB Organizational Chart, please click here.

ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.

Visit ADB Careers FAQ for more information.

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