Executive Assistant to the CEO

7 days ago

Manila, National Capital Region, Philippines Prostegic Business Services Full time ₱192,000 - ₱576,000 per year

Job Description: Looking for people who works street smart, learns fast, good in research, organized, and willing to learn and grow. We are doing multiple ventures, and looking for someone who has the flexibility to work on different businesses as well as functions. Preferrably with Real Estate Background.

We are looking for someone with

  • Bachelor's Degree (open to fresh graduates)
  • Good verbal and written communication skills in Filipino and in English
  • Project Management skills
  • Organized
  • Willing to commute and travel
  • Comfortable and know how to use Microsoft and Google Workspace
  • Willing to work online and onsite
  • Problem solving skills

General Job Description :

Organization: Filing, preparation of finances, and preparing all files and taking minutes of meeting

Presentation: Prepares and designs business presentation

Coordination: Coordination with different stakeholders of multiple projects or events

Project Management: Handle, monitor, and follow up different projects

Market Research: Research on different market opportunities, locations, partners, suppliers, etc.

Social Media Handling: Create designs and posters andhandle social media pages

Hiring: Assist in hiring other key roles as the business expands

Procurement: Research and Procurement of different products or needs

Key Responsibilities

1. Research & Business Intelligence

Conduct market, industry, and competitor research to support executive decision-making.

Prepare executive summaries, briefs, and reports with actionable insights.

Track trends, opportunities, and potential partners/clients.

2. Client & Partner Communication

Serve as the first point of contact for clients and stakeholders.

Draft, review, and manage professional correspondence.

Coordinate and follow up with clients on behalf of the executive.

Maintain strong relationships with key business partners.

3. Executive & Business Support

Manage executive's calendar, travel, and meetings with a business-oriented approach.

Prepare presentations, proposals, and pitch materials.

Assist in business negotiations by preparing background information and talking points.

Support business development initiatives including prospecting, follow-ups, and pipeline tracking.

4. Project & Task Coordination

Assist in planning, tracking, and execution of executive-level projects.

Conduct research and prepare reports/presentations for decision-making.

Follow up on delegated tasks and ensure deadlines are met.

5. Strategic & Personal Support

Support executives in prioritizing tasks and effective time management.

Anticipate needs and proactively address issues before they arise.

Occasionally provide personal support (errands, reservations, coordination for personal engagements if required).

6. Cross-Business Involvement

Assist in different facets of the business such as hiring, finance, operations, and other critical functions.

Provide comprehensive support to ensure smooth execution of day-to-day business activities.

Act as an extension of the executive in driving organizational priorities forward.

Other tasks and responsibilities that may be assigned

Job Types: Full-time, Part-time, Fresh graduate

Pay: From Php16,000.00 per month

Benefits:

  • Flexible schedule
  • Flextime

Experience:

  • Executive Assistant: 1 year (Preferred)

Language:

  • English (Required)

Work Location: In person

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