Document Management Specialist

3 days ago

Davao City, Davao, Philippines Flatworld Solutions Full time ₱600,000 - ₱800,000 per year

Job Description

Position: Document Management & Legal Proposal Specialist

Responsibilities:

  1. Document Management & Organization:
    The candidate will be responsible for creating a centralized structure within NetDocuments for all proposals, tenders, and legal templates. This includes ensuring version control, file tagging, and document indexing for easy retrieval.
  2. Legal Proposal & Tender Preparation:
    The role involves supporting the drafting, formatting, and assembly of proposals and tenders. The candidate will be expected to apply consistent formatting and branding based on firm standards.
  3. Profile & Template Review:
    The candidate will conduct quality checks on lawyer profiles and proposal templates. They will recommend and implement improvements to structure and design.
  4. Reporting & Quality Assurance:
    The candidate will maintain daily activity logs and weekly summary reports. They will also conduct ongoing quality reviews with the supervisor and QA oversight.
  5. Data Security & Compliance:
    The candidate will adhere to strict confidentiality protocols and NDAs. They will follow secure file transfer and access control procedures compliant with ISO 27001 standards.

Qualifications:

  • Bachelor's degree in a related field.
  • Proven experience in document management and legal proposal preparation.
  • Strong knowledge of NetDocuments or similar document management software.
  • Excellent attention to detail and organizational skills.
  • Strong written and verbal communication skills.
  • Knowledge of ISO 27001 standards and data security protocols.
  • Ability to work independently and as part of a team.

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