Document Assistant

2 days ago

Davao City, Davao, Philippines ZenithSVA Solutions Corporation Full time ₱250,000 - ₱500,000 per year

DUTIES & RESPONSIBILITIES

  • Prepare, organize, and manage project-related documents including reports, permits, scope of work, site records, photos, inventory, and completion documents
  • Maintain an accurate and up-to-date documentation filing system (softcopy and hardcopy)
  • Assist in preparing presentations, trackers, spreadsheets, and documentation templates
  • Coordinate and follow up with site engineers, contractors, suppliers, and other departments for document submissions and updates
  • Encode, update, and monitor trackers such as project status, material inventory, progress reports, and quality inspection results
  • Ensure documents are complete, properly labeled, and submitted on time based on project or client requirements
  • Conduct regular checking, scanning, file naming, and archiving of project files in shared drives or designated systems
  • Assist in logistical and administrative support tasks for the project department
  • Support documentation for audits and project turnover

COMPETENCIES

  • Strong attention to detail and document accuracy
  • Organization and administrative skills
  • Time management and task prioritization
  • Proactive and team-oriented mindset
  • Basic analytical and reporting skills

QUALIFICATIONS

  • Bachelor's Degree in Business Administration, Office Administration, Information Technology, Engineering, or any related field
  • Fresh graduate or with at least 1-year related work experience in documentation, admin, or telco support role (preferred but not required)
  • Proficient in Microsoft Office (Word, Excel, PowerPoint)
  • Knowledge in document control, project documentation, or telco industry is an advantage
  • Strong attention to detail, organization, and time management skills
  • Good communication skills (verbal and written)
  • Ability to work with minimal supervision and meet deadlines
  • Willing to coordinate with internal and external stakeholders

  • Document Assistant

    2 days ago

    Davao City, Davao, Philippines Grandland Inc. Full time

    EDUCATION:Any Bachelor's DegreeEXPERIENCE:At least 1 year of relevant experienceSKILLS:Strong organizational skillsCommunication and interpersonal skills.

  • Legal Document Processor

    7 days ago

    Davao City, Davao, Philippines Awesome CX Full time ₱90,000 - ₱120,000 per year

    Production Assistant for Awesome CX by Transcom- DavaoAwesome CX by Transcom is looking for talented individuals like you to join our awesome team Be a Legal Document Processor (Non-Voice Role)for our Awesome CX by Transcom Davao site. This role plays a critical part in finalizing approved legal transcript processing, performing quality checks, and...

  • legal assistant

    2 days ago

    Davao City, Davao, Philippines AGRICH AGRICULTURAL DEVELOPMENT INC. Full time ₱250,000 - ₱500,000 per year

    What you'll be doingProviding comprehensive administrative support to the firm; file documents both in court and government agenciesAssist lawyer in notarizing documents, draft documents in MS WORD and other legal documentsMaintaining and organizing physical and digital legal files and recordsPerform other administrative and legal-related tasks as may be...

  • Legal Assistant

    2 days ago

    Davao City, Davao, Philippines NUTS OVER COCO CONSUMER GOODS TRADING Full time ₱130,000 - ₱195,000 per year

    Job DescriptionProviding comprehensive administrative support to the firm; file documents both in court and government agenciesAssist lawyer in notarizing documents, draft documents in MS WORD and other legal documentsMaintaining and organizing physical and digital legal files and recordsPerform other administrative and legal-related tasks as may be...

  • Finance Assistant

    2 weeks ago

    Davao City, Davao, Philippines Avalon Chemical Solutions, Inc. Full time ₱192,000 - ₱288,000 per year

    Job Summary:The Finance Assistant will support the accounting department by performing various clerical and administrative tasks to ensure efficient operation of the office. This role is crucial in assisting with the accurate and timely completion of financial records and reports.Key Responsibilities:Data Entry and Management: Enter financial data into...

  • Admin Assistant

    1 week ago

    Davao City, Davao, Philippines TRUE AIRE ELECTRICAL AND AIRCON SUPPLY Full time ₱800,000 - ₱1,200,000 per year

    Compliance (Main Focus)Prepare, organize, and maintain compliance documents, records, and reports.Assist in the submission and monitoring of government permits, licenses, and certifications.Support internal and external audits by providing accurate and timely documentation.Track renewal schedules of permits and other compliance requirements.Ensure proper...

  • Accounting Assistant

    2 weeks ago

    Davao City, Davao, Philippines Barbatos Ventures Corporation Full time ₱216,000 per year

    Job SummaryThe Accounting Assistant (Payables) is responsible for providing support in day-to-day accounting operations, focusing on accurate and timely processing of accounts payable transactions. The role ensures that vendor invoices, payments, and related documentation are properly recorded and compliant with company policies.Duties and...

  • Personal Assistant

    2 days ago

    Davao City, Davao, Philippines SixEleven Full time

    Key ResponsibilitiesManage and prioritize daily tasks and communications.Coordinate and schedule meetings, appointments, and travel arrangements (including client flights).Handle data entry, file management, and document organization.Maintain an efficient workflow and ensure seamless coordination of day-to-day activities.Provide administrative assistance and...

  • Assistant Compliance Officer

    2 weeks ago

    Davao City, Davao, Philippines SF GROUP OF COMPANIES Full time ₱250,000 - ₱500,000 per year

    Job ScopeThe Assistant Compliance Officer supports the Compliance Officer in ensuring the company operates in accordance with all applicable legal and regulatory frameworks. This includes assisting with license and permit management, monitoring regulatory compliance, maintaining internal documentation, and coordinating with internal departments and external...

  • Operations Assistant

    7 days ago

    Davao City, Davao, Philippines JJK Realty & Commercial Corp. Full time ₱250,000 - ₱500,000 per year

    We are seeking a proactive and detail-oriented Operations Assistant to support day-to-day logistics and warehouse operations in a fast-paced third-party logistics (3PL) environment. The ideal candidate will assist in coordinating inventory, shipments, documentation, and communication between clients, carriers, and internal teams to ensure efficient and...