Document Assistant

5 days ago

Davao City, Davao, Philippines ZenithSVA Solutions Corporation Full time ₱250,000 - ₱500,000 per year

DUTIES & RESPONSIBILITIES

  • Prepare, organize, and manage project-related documents including reports, permits, scope of work, site records, photos, inventory, and completion documents
  • Maintain an accurate and up-to-date documentation filing system (softcopy and hardcopy)
  • Assist in preparing presentations, trackers, spreadsheets, and documentation templates
  • Coordinate and follow up with site engineers, contractors, suppliers, and other departments for document submissions and updates
  • Encode, update, and monitor trackers such as project status, material inventory, progress reports, and quality inspection results
  • Ensure documents are complete, properly labeled, and submitted on time based on project or client requirements
  • Conduct regular checking, scanning, file naming, and archiving of project files in shared drives or designated systems
  • Assist in logistical and administrative support tasks for the project department
  • Support documentation for audits and project turnover

COMPETENCIES

  • Strong attention to detail and document accuracy
  • Organization and administrative skills
  • Time management and task prioritization
  • Proactive and team-oriented mindset
  • Basic analytical and reporting skills

QUALIFICATIONS

  • Bachelor's Degree in Business Administration, Office Administration, Information Technology, Engineering, or any related field
  • Fresh graduate or with at least 1-year related work experience in documentation, admin, or telco support role (preferred but not required)
  • Proficient in Microsoft Office (Word, Excel, PowerPoint)
  • Knowledge in document control, project documentation, or telco industry is an advantage
  • Strong attention to detail, organization, and time management skills
  • Good communication skills (verbal and written)
  • Ability to work with minimal supervision and meet deadlines
  • Willing to coordinate with internal and external stakeholders

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