Admin Staff

4 days ago

Quezon City, National Capital Region, Philippines SAN YANG INTERTRADE CORP Full time

KEY RESPONSIBILITIES:

Administrative Support
  • Manage and maintain schedules for the engineering team, including meetings, deadlines, and project timelines.
  • Coordinate travelarrangements, expense reports,and other logistical needs for team members.
  • Organize and schedule appointments of VGM, and GM.
  • Book travel arrangements
  • Liaise with executives and admin to handle requestsand queries from senior managers.
Document Management
  • Organize and maintain engineering documentation, including project plans, technical drawings, and specifications.
  • Ensure proper version controland archiving of documents.
  • Assist in the preparation of technical reports,proposals, and other project-related materials.
Project Support
  • Assist in tracking in adhering to safety and regulatory requirements.
  • Assist in tracking projectmilestone and deliverables
  • Help with procurement processes, such as trackingpurchase orders and inventory for engineering supplies.
  • Support the team in adhering to safety and regulatory requirements.
Other Duties
  • Perform other related administrative tasks as needed to support the team and ensure smooth operations.

JOB QUALIFICATIONS AND SKILLSREQUIRED

Bachelor's degreein Business Management / Civil Engineering Civil Engineer and/orgraduate of Engineering or its equivalent.

  • 2+ years of administrative support experience, preferably in an engineering or technical environment.
  • Proficiency in Microsoft OfficeSuite (Word, Excel,PowerPoint, Outlook).
  • Strong organizational and time management skills.
  • Excellent writtenand verbal communication abilities.
  • Attention to detail and the abilityto handle sensitive information with discretion.
  • Familiarity with project management tools or engineering software is a plus.
  • Knowledge of engineering terminology and workflows.

OTHER PERSONNAL CHARACTERISTICS

  • Well-groomed &mannered and projectsprofessionalism
  • With good interpersonal skills
  • Demonstrates integrity
  • Self-motivated; confident& energetic
  • Willingness to learn and be trained
  • Flexible – able to adapt to rapidly changing situations
  • Goal-oriented – able to focus on meeting all performance targets
  • Strong communicator

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