Operations Coordinator

5 days ago

Philippines OVATech OPC Full time ₱600,000 - ₱1,200,000 per year

Rate$:6.00 /hour (Negotiable)

Working Hours | Schedule: Monday through Friday from 9:00 AM - 5:00 PM EST

Overview

We are seeking an IT Business Operations Coordinator to provide high-level administrative, financial, and operational support to IT leadership.

This role combines executive administrative functions with IT budgeting, vendor coordination, and project tracking. The ideal candidate is highly organized, resourceful, and experienced in supporting cross-functional IT teams in a dynamic environment.

We are looking for the following specific requirements

  • Bachelor's degree in Business, Information Systems, or related field (or equivalent experience)
  • 3–5 years of experience in IT administration, operations, or project coordination
  • Proven ability to manage IT budgeting (including budgets over $5M), vendor coordination, and project support
  • Strong proficiency in Microsoft 365 (Excel, Outlook, Teams, SharePoint)
  • Excellent organizational, reporting, and communication skills
  • Experience with vendor documentation, contracts, and renewals
  • Familiarity with Smartsheets or other project management tools
  • Prior experience in IT program or portfolio management support
  • Exposure to small company or startup IT environments with knowledge of IT terminology and workflows

Your responsibilities will include (but are not limited to):

  • Track IT budgets, invoices, and departmental expenses
  • Maintain meeting schedules and project documentation repositories
  • Prepare presentations, reports, and status updates
  • Coordinate vendor communications, contracts, and renewals
  • Track IT program milestones, deliverables, and follow-ups
  • Provide executive-level administrative support for the CIO and leadership team

This Position Is Perfect For You If You Are…

  • Comfortable balancing administrative and project responsibilities
  • Detail-oriented with a strong grasp of numbers and financial processes
  • A proactive communicator who can manage multiple stakeholders
  • Interested in growing into IT program or operations management roles

Technical Requirements

  • Main and Back up computer
  • Minimum i5 processor
  • Main and backup internet
  • Minimum 25 Mbps
  • Noise-canceling headset
  • Webcam

Perks

  • Paid PH holidays after 3 months
  • Attendance incentives after 3 months
  • Referral bonuses
  • Performance appraisal
  • Prepaid health and wellness card after 6 months

Job Type: Full-time

Benefits:

  • Company events
  • Opportunities for promotion
  • Work from home

Work Location: Remote

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