Recruitment Operations Coordinator

Our Partner Client connects iconic brands with exceptional talent. Headquartered in NYC and trusted nationwide, we specialize in premium staffing for events, hospitality, fashion, and retail—temp, temp-to-perm, and beyond. Fast. Polished. People-first.

As a Recruitment Operations Coordinator, you play a key role in supporting the day-to-day execution of our staffing and recruitment efforts. You'll work closely with Talent Managers to coordinate candidate outreach, scheduling, onboarding, and documentation — ensuring every step of the process runs smoothly and efficiently. From maintaining accurate records in our systems to keeping timelines on track, you bring structure and reliability to a fast-paced, high-volume environment. If you're detail-oriented, organized, and thrive in an operational support role, you'll be essential to helping us deliver an exceptional experience for both clients and talent.

This is a full-time role, on a US shift and on a Work-in-Office set-up.

If you have the right skill set, this may be your opportunity to enter this fast-growing organization.

DUTIES AND RESPONSIBILITIES:

Talent Recruitment

Coordinate job postings across platforms and social channels in alignment with hiring needs.

Schedule interviews on behalf of Talent Managers and ensure candidates are properly prepped.

Maintain timely and accurate records in the Applicant Tracking System (ATS).

Support in-person casting efforts, including scheduling talent, preparing materials, and post-casting notes.

Assist with sourcing talent for niche roles or last-minute needs using approved platforms and agency databases.

Talent Operations

Assist with onboarding and orientation logistics for new talent.

Coordinate communications for the talent pool, including scheduling updates, reminders, and policy rollouts.

Create and manage up-to-date talent lookbooks for client submission.

Help organize orientation and training by assisting with sign-ups, materials, and attendance tracking.

Conduct daily tracking of field staff time & attendance data and flag discrepancies or performance

concerns to Talent Managers.

Take post-event performance feedback and assist in logging information.

Administrative Support

Aid with collecting receipts and expenses tied to talent travel, wardrobe, or training sessions.

Maintain organized documentation for compliance, event feedback, and talent progression.

Collect and compile post-event images for use on social channels and weekly meetings.

Assist with department-wide initiatives and special projects across staffing, training, and communications.

Manage incoming office mail.

Assist with organizing and overseeing office inventory.

Provide support for meetings, presentations, and team activities as needed.

QUALIFICATIONS:

3+ years of professional experience in full-cycle staffing and recruitment for permanent and/or temporary roles.

Proven Leadership Experience: Demonstrated experience leading teams, particularly in staffing, recruitment, hospitality, fashion & retail, and event settings.

Innovative Recruitment Strategies: Expertise in developing and implementing innovative staffing strategies to attract top talent.

Financial Acumen: Understanding of budgeting and cost management in relation to staffing and events.

Cultural Competency: Ability to work effectively in a diverse environment, understanding the nuances of different

cultures and backgrounds.

Tech-Savvy: Proficiency in advanced staffing technologies and platforms, including forward-thinking recruitment tools.

PREFERRED SKILLS:

Strong Communication Skills: Ability to communicate clearly and effectively with clients, candidates, and team members.

Organizational Abilities: Skilled in managing multiple tasks and priorities efficiently.

Problem-Solving Skills: Ability to identify and resolve issues proactively.

Customer Service Orientation: A strong focus on client and candidate satisfaction.

Teamwork and Collaboration: Ability to work well within a team, supporting colleagues and leadership.

Adaptability: Comfortable with fast-paced environments and capable of adapting to changing demands.

Attention to Detail: Precision in handling administrative and operational tasks.

Technical Proficiency: Familiarity with Hubspot CRM and Marketing Hub, applicant tracking systems, Slack, Calendly, Canva, and Google Workspace.

Advanced Excel/Google Sheets Skills: Proficient in using Excel/Google Sheets for data analysis, reporting, and automation, including pivot tables and VLOOKUP/XLOOKUP.

Passion for fashion, hospitality, events, and luxury services.

WHAT'S IN IT FOR YOU?

Full-time permanent position

Competitive compensation package and benefits

Be part of a dynamic US Team

13th-month pay

Paid Leaves, convertible to cash

Access top-tier health insurance, including dental coverage.

Personal development and training opportunities

We cover Government-mandated benefits (SSS, Phil health, Pag Ibig, Maternity or Paternity leave benefit, Solo Parent Leave, etc.)

Participate in a variety of activities, including team outings, sports events, and other fun events to foster camaraderie.

Job Type: Full-time

Pay: Php40, Php50,000.00 per month

Benefits:

• Health insurance
• Paid training

Work Location: In person