SAQ Admin/Document Controller

7 hours ago

Taguig, National Capital Region, Philippines ISON TOWER LTD Inc Full time ₱250,000 - ₱500,000 per year
Qualifications & Requirements
  • Bachelor's degree in Business Administration, Office Management, or any related field.
  • At least 1 year of experience in administrative or document control work (experience in telecom or construction industry is an advantage).
  • Proficient in MS Office (Word, Excel, PowerPoint) and Google Drive.
  • Detail-oriented, organized, and able to manage multiple tasks efficiently.
  • Must be willing to handle legwork and field-related errands.
  • Must have own laptop
Key Responsibilities:

A) Documentation & Filing

  • Maintain an organized filing system (both physical and digital) for all SAQ-related documents.
  • Scan, upload, and update files in shared drives or document management systems.
  • Ensure all incoming and outgoing documents are properly logged, labeled, and archived.
  • Assist in preparing document checklists, transmittal sheets, and summary reports.

B) Transmittal & Courier Coordination

  • Handle daily document transmittals through LBC or other courier services.
  • Track and record all outgoing and incoming documents to ensure completeness and timely delivery.
  • Coordinate with field teams and couriers for pickup, dispatch, and receipt confirmation of documents.
  • Maintain records of all transmittals and courier receipts for liquidation and audit purposes.

C) Liquidation & Administrative Support

  • Handle liquidation of expenses related to documentation, courier, and field errands.
  • Prepare and submit liquidation reports with supporting receipts and transmittal proofs.
  • Monitor and maintain inventory of office and documentation supplies.
  • Provide administrative assistance to the SAQ team, such as scheduling, printing, and basic correspondence.

D) Coordination & Reporting

  • Coordinate with SAQ Executives, and other departments for document requirements and updates.
  • Prepare and submit daily and weekly documentation status reports.
  • Follow up on pending documents and ensure timely completion of requirements.\

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