Document Assistant
2 days ago
To maintain and manage electronic copies of all accounting and other documents for easier retrieval in the future, as may be required for audit and other purposes.
Qualification:
- At least High School graduate or College undergraduate
- Organized and keen to details
- Basic knowledge in MS Office Applications
- At least 0-1 year of experience
- Must be physically fit
Principal Accountabilities:
- Assist the Corporate Accounting Department (CAD) with monitoring, scanning, and filing of documents
- Provide clerical assistance in CAD
- Scan accounting and other documents into electronic format and store in the database
- Ensure that all scanned documents are properly labeled based on the approved file naming convention for easier retrieval
- Ensure proper storage of scanned documents
- Ensure that the original documents are returned to its location in an orderly manner
- Maintain records of scanned documents and send daily or weekly update to superior/s
- Review documents for scanning errors such as smudges or lines, and rescan them, if necessary
- Maintain highest level of security of confidential documents
- Assist in the retrieval of documents for audit and other purposes
- Other tasks as may be assigned
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