Document Controller

2 days ago

Pasig, National Capital Region, Philippines Multistyle Specialist Inc Full time ₱1,200,000 - ₱2,400,000 per year

Responsibilities:

  • Manage Project Site Folder documentation for different Project Phases.
  • Responsible for acquiring Site Folders approved by ensuring proper and accurate documentation.
  • Handles meeting and coordination to both Client and Subcontractors with regards to collection /completion/approval of Site Folder Documentations
  • Activity Schedules, updates and other various matters concerning project implementation.
  • Responsible for monitoring and updating of all project information from the Client and Internal Project Teams.
  • Generates Report for the Management and Client and assist in the resolution of the issues and concerns with regards to Document Folder.
  • Accomplish specified task and assignment as directed by the Project Manager and Deputy Project Manager.
  • Maintain current document files with current versions and superseding of redundant version.
  • Responsible for the timely, accurate, and efficient preparation and monitoring of all documents of the Project.
  • Responsible for document control, document archiving, document imaging and maintenance of the Project document.
  • Maintain the documents under safe custody without any damage or deterioration with easy traceability.

The above job description includes, but not limited to, the following tasks.

  • Labeling, sorting, and categorizing documents for ease of use.
  • Retrieving documents upon request.
  • Outlining a long-term storage strategy.
  • Adhering to regulatory requirements.
  • Working with colleagues to ensure consistency of documentation practice across the company.
  • Training employees on efficient documentation usage.
  • Assisting with both internal and external audits.
  • Ensuring documentation integrity.
  • Controlling access to documents.
  • Removing documents that are obsolete.
  • Utilizing storage software and applications for electronic filing.
  • Performing transcription and conversion work.
  • Proofreading documents upon request.

Qualification

  • At least graduate of any 4-year course.
  • With minimum of 3-5 years work experience in Documentation Controller works.
  • With a strong background in the ISO documentation process.
  • Attended efficient documentation usage or equivalent ISO documentation process.
  • Proficient in using MS Office Application (especially MS Excel and MS Word)
  • With good communication skills in both verbal and written.
  • Can work with minimum supervision and work under pressure.

Job Type: Full-time

Benefits:

  • Pay raise

Ability to commute/relocate:

  • Pasig: Reliably commute or planning to relocate before starting work (Required)

Work Location: In person

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