
Document Controller
23 hours ago
Responsibilities:
- Manage Project Site Folder documentation for different Project Phases.
- Responsible for acquiring Site Folders approved by ensuring proper and accurate documentation.
- Handles meeting and coordination to both Client and Subcontractors with regards to collection /completion/approval of Site Folder Documentations
- Activity Schedules, updates and other various matters concerning project implementation.
- Responsible for monitoring and updating of all project information from the Client and Internal Project Teams.
- Generates Report for the Management and Client and assist in the resolution of the issues and concerns with regards to Document Folder.
- Accomplish specified task and assignment as directed by the Project Manager and Deputy Project Manager.
- Maintain current document files with current versions and superseding of redundant version.
- Responsible for the timely, accurate, and efficient preparation and monitoring of all documents of the Project.
- Responsible for document control, document archiving, document imaging and maintenance of the Project document.
- Maintain the documents under safe custody without any damage or deterioration with easy traceability.
The above job description includes, but not limited to, the following tasks.
- Labeling, sorting, and categorizing documents for ease of use.
- Retrieving documents upon request.
- Outlining a long-term storage strategy.
- Adhering to regulatory requirements.
- Working with colleagues to ensure consistency of documentation practice across the company.
- Training employees on efficient documentation usage.
- Assisting with both internal and external audits.
- Ensuring documentation integrity.
- Controlling access to documents.
- Removing documents that are obsolete.
- Utilizing storage software and applications for electronic filing.
- Performing transcription and conversion work.
- Proofreading documents upon request.
Qualification
- At least graduate of any 4-year course.
- With minimum of 3-5 years work experience in Documentation Controller works.
- With a strong background in the ISO documentation process.
- Attended efficient documentation usage or equivalent ISO documentation process.
- Proficient in using MS Office Application (especially MS Excel and MS Word)
- With good communication skills in both verbal and written.
- Can work with minimum supervision and work under pressure.
Job Type: Full-time
Benefits:
- Pay raise
Ability to commute/relocate:
- Pasig: Reliably commute or planning to relocate before starting work (Required)
Work Location: In person
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