admin and logistics officer

10 hours ago

General Trias, Calabarzon, Philippines BAN NGAI RENT PH INC. Full time ₱20,000 - ₱220,000 per year

JOB DESCRIPTION

  • Handle day-to-day office operations, correspondence, and document management
  • Manage incoming and outgoing communication (emails, phone calls, mail)
  • Organize and maintain both digital and physical filing systems (rental contracts, maintenance logs, customer records)
  • Coordinate with operations and technical department to ensure equipment is available, operational, and compliant with safety standards
  • Ensure all equipment is rented with proper safety certifications, operator licenses (if required), and insurance
  • Assist in auditing internal records for regulatory and operational compliance
  • Assist with onboarding of new employees, maintaining attendance records, and managing employee files
  • Maintain uniform, ID, and safety gear records for field staff
  • Support finance team by compiling timesheets, fuel usage, and rental billing information
  • Monitor office and site supplies and place orders when needed (tools, safety gear, fuel vouchers)
  • Source and evaluate potential suppliers, negotiate terms, and secure the best pricing and quality
  • Coordinate with suppliers for delivery schedules and ensure timely receipt of goods and services
  • Liaise with drivers, technicians, and sales for scheduling and administrative needs
  • Schedule equipment deliveries and pickups according to customer requirements and rental agreements
  • Provide updates to clients on equipment movement and expected arrival times, also handle customer complaints or delays related to logistics
  • Maintain documentation for audits, including safety checks and incident reports.

QUALIFICATION

  • Bachelor's degree in business administration, Office Management, Logistics, or any related field
  • Minimum 1-2 years of experience in administration, logistics, or office management
  • Strong organizational and record-keeping skills
  • Ability to multi-task, prioritize, and work under pressure
  • Detail oriented and results-driven
  • Willing to overtime

Job Type: Full-time

Pay: Php20, Php22,000.00 per month

Benefits:

  • Company Christmas gift
  • Flextime
  • Health insurance

Ability to commute/relocate:

  • General Trias A: Reliably commute or planning to relocate before starting work (Required)

Willingness to travel:

  • 100% (Required)

Work Location: In person

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