Bookkeeper & Admin

2 days ago

Remote, Philippines Remote Staff Full time ₱40,000 - ₱60,000 per year
Job Description

Key Responsibilities

As our client's new Bookkeeper & Administrative Assistant, you won't just manage the books you'll help keep the business running smoothly behind the scenes. In this fast-paced, creative environment, your attention to detail and proactive mindset will directly support the company's growth and day-to-day operations.

Bookkeeping & Finance

  • Take ownership of the full bookkeeping function using Xero, ensuring accurate and timely financial records
  • Run fortnightly payroll and superannuation processing for a small but busy team
  • Prepare ABA files for payroll and supplier payments
  • Reconcile bank and credit card transactions efficiently and accurately
  • Oversee weekly accounts payable, ensuring subcontractors and suppliers are paid on time
  • Manage invoice intake, collaborating with internal team members for accurate processing
  • Prepare BAS and GST documentation, keeping the business compliant with Australian tax laws
  • Collaborate with external accountants for tax filings and year-end reporting
  • Develop financial reports such as profit and loss, cash flow statements, and budgeting forecasts
  • Set up and maintain Fathom reporting dashboards to provide actionable financial insights

Administrative & Operational Support

  • Support daily business operations by handling key admin tasks, freeing up the team to focus on client relationships
  • Enter event and performance bookings into , keeping the CRM up to date
  • Draft and send artist and venue contracts, tracking signatures and key dates
  • Organize and maintain digital filing systems for easy access to key business documents
  • Manage internal calendar updates, reminders, and task tracking
  • Handle email correspondence related to bookings, contracts, and client/artist follow-ups
  • Assist with quote and invoice tracking, ensuring documents are aligned with bookings and contract terms
  • Help improve internal workflows and contribute ideas to streamline operations

Qualifications:

  • We're looking for someone who thrives on precision, loves structure, and has a knack for supporting creative teams behind the scenes. If you're a numbers whiz who also enjoys making things run like clockwork you'll feel right at home here.
  • Minimum of 5 years professional experience in bookkeeping, finance, or accounting support
  • Deep hands-on experience using Xero you're confident and efficient navigating its full capabilities
  • Solid knowledge of Australian accounting standards, GST/BAS, and payroll processing
  • Experience working with or supporting external accountants for tax lodgements and compliance
  • Ability to prepare and interpret financial reports (P&L, budgeting, cash flow forecasting)
  • Background in using tools like Dext, and is a strong plus
  • Organized, detail-driven, and capable of handling multiple priorities independently
  • Strong written and verbal communication skills for email and contract follow-ups
  • Holds a Certificate or Diploma in Bookkeeping or Accounting (highly desirable)
  • Experience working remotely or in a small business environment is an advantage
  • Bonus points if you've supported teams in events, entertainment, or creative industries

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