Virtual Assistant – Long-Term Support for Fencing

6 days ago

Remote, Philippines Civifence Pty Ltd Full time ₱30,000 - ₱50,000 per year

VIRTUAL ASSISTANT – LONG-TERM SUPPORT FOR FENCING & CONSTRUCTION BUSINESS

COMPANY: Civifence Pty Ltd
LOCATION: Remote (Support for Melbourne, Australia-based business)
TYPE: Part-Time or Full-Time (Flexible for the right person)
SALARY: Based on experience and capability

ABOUT US
Civifence is a commercial, civil, and security fencing business based in Melbourne, Australia. Our clients include government entities, civil contractors, commercial builders, and business owners. We're growing and need a dependable, capable Virtual Assistant to help support our operations long-term.

WHAT YOU'LL BE DOING
- Using Excel for pricing jobs and project admin (VLOOKUP & SUMIFS required)
- Performing basic job take-offs from plans (training provided)
- Handling admin tasks: checking emails, data entry, document handling
- Ordering materials and tracking deliveries
- Updating our website using Wix (basic tasks like uploading images or text)
- Assisting with LinkedIn posts and simple marketing tasks
- Helping with contract administration and coordination
- Being available early mornings (during training or key projects) to align with our time zone

YOU'RE THE RIGHT FIT IF YOU:
- Are reliable, proactive, and looking for a long-term role
- Take ownership of your work and communicate clearly
- Have strong English (spoken and written)
- Know Microsoft Excel, including VLOOKUP and SUMIFS
- Are familiar with Wix (or willing to learn quickly)
- Have administrative experience (construction/trade background is a plus)
- Are flexible with work hours

BONUS IF YOU HAVE:
- Experience with construction pricing or coordination
- Familiarity with Australian systems or suppliers
- Basic knowledge of CRMs or bookkeeping

HOW TO APPLY (IMPORTANT)
Only applicants who follow all steps will be considered:

1. Start your application with the phrase: I'M RELIABLE AND READY TO GROW
2. Submit a short (1–2 minute) video introducing yourself and explaining why you want this role. Upload the video to Google Drive, Dropbox, or YouTube (unlisted) and include the link.
3. Answer these questions in your message or cover letter:
- How have you used excel and what formulas?
- Have you used Wix before? What for?
4. Attach your resume

WHY WORK WITH US
- Flexible hours
- Opportunity to grow with the company
- Supportive, no-drama environment
- Involved in real-world construction and fencing projects
- Employment through an employer of record ensuring all local requirements are met for your employment (optional health insurance etc.)

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