Learning Services Administrator

Vacancy No

VN15159

Employment Type

Permanent

Location Country

Philippines

Work Location

Manila

Who are V?

As a global leader in ship management and marine services, we add value to a vessel's operations. Operating around the clock and around the world, V. gives every client the quality and efficiency they need in every sector. Covering crew management and recruitment, quality ship management and technical services, together with supporting management and commercial services, V. has an unrivalled industry knowledge with performance assured. Our values, We Care, We Collaborate, We Challenge, We are Consistent, We Commit and Deliver, are at the heart of everything we do and they support our strategy of Investing in Talent. We are always interested in making contact with talented individuals - people who will demonstrate our values and deliver great service, for internal and external stakeholders.

Overall Purpose of The Job

• The Learning Services Administrator plays a critical role in supporting the operational and financial administration of marine L&D. This role ensures accurate expense validation, cost control, and invoicing processes across key training and technical systems, including Shipsure and ECDIS platforms. The successful candidate will work closely with internal stakeholders and external vendors to maintain financial accuracy and support the delivery of high-quality training services.

Contribution to V.Group strategy and values:

• The Learning Services Administrator - Accounts role will work by V.Group' strategy and values with specific focus on training. This job post will proactively drive transformation required for the group to be able to be the leading global provider of Marine Support Services. He/ She will set high standards by working in an ethical and transparent way.

Key Responsibilities and Tasks

IMTS Expense Validation & Coding (Shipsure)

• Validate and accurately code all IMTS-related expenses in Shipsure.
• Ensure compliance with internal financial policies and coding structures.
• Liaise with finance and procurement teams to resolve discrepancies.

At Cost Invoicing

• Prepare and issue at-cost invoices for training services delivered to non-contributing clients
• Maintain accurate records of cost breakdowns and supporting documentation.
• Monitor payment status and follow up on outstanding invoices.

Cost Control

• Track and monitor training-related expenditures against budget.
• Identify cost-saving opportunities and flag variances to management.
• Support monthly and quarterly financial reporting cycles.

IMTS Budget & Invoicing

• Assist in the preparation and maintenance of the IMTS training budget.
• Generate and reconcile invoices related to IMTS training activities.
• Provide regular updates on budget utilisation and forecasting.

ECDIS Training & Invoicing

• Coordinate invoicing for ECDIS training sessions, including third-party providers.
• Ensure timely and accurate billing in line with contractual agreements.
• Maintain training records and support audit readiness.

Learning Services & Ops Accounts Management

• Support Global Training and development projects, as requested
• Oversee financial budget set for events and sessions globally.
• Maintenance and update of the Monthly Training report financials

What can I expect in return?

V. Group can offer you a market leading salary and benefits package, in addition to significant opportunities for career growth and personal development. This a great opportunity to join a true leader in the maritime sector - a company that has exciting plans for future growth.

Essential

• Bachelor/College Degree
• Proven experience in financial administration, preferably within a training or maritime environment.
• Strong knowledge of financial systems, ideally Shipsure or similar ERP platforms.
• Excellent attention to detail and numerical accuracy.
• Proficient in Microsoft Excel and other Office applications.
• Strong organisational and communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Works under minimum supervision
• Demonstrates Team collaboration and Team spirit
• Good command in English – oral and written skills

Desirable

• Ship Management training experience
• Background in finance, business administration
• Experience working in a global or cross-functional team environment.

Applications Close Date

30 Nov 2025