Executive Assistant
2 weeks ago
The Executive Assistant will support an Executive Director leading a biotech program under an umbrella company structure, with responsibilities focused on calendar management, meeting logistics, workspace scheduling, and occasional travel support. The role requires coordination with a sister company and handling confidential scheduling matters. As the program scales, there may be light support required for additional senior leaders (Executive Director level and above Key Responsibilities Calendar Management (Outlook): Schedule 1:1s, recurring team meetings, bi-weekly/monthly leadership check-ins, and cross-organization sessions. Meeting Logistics: Prepare and send Zoom links, manage rescheduling, and ensure senior stakeholders' availability across time zones (PST, CT). Workspace & Meeting Room Reservations: Use both Zoom and location-specific room-booking systems to secure spaces for confidential calls and in-office meetings. Task Tracking: Maintain a shared task list (Google Sheets or ) with statuses/ETAs for executive visibility. Cross-Company Coordination: Liaise with a sister organization to align schedules, meeting logistics, and shared office usage. Weekly Alignment Meeting: Conduct a dedicated ~30-minute touchpoint with the executive to prioritize and sync on tasks. Travel Support: Assist with occasional travel planning and booking (estimated ~once per quarter). Future Scaling: Provide limited scheduling support to additional Executive Directors and above as team expands. Communication: Use Microsoft Teams for daily check-ins, messaging, and quick coordination. Technical Requirements Mandatory Tools: Microsoft Outlook (calendar management) Zoom (video conferencing, weekly check-ins) Microsoft Teams (internal messaging) Task Management Tools: Google Sheets or (preferred) Workspace Reservation Software: Combination of Zoom booking company-specific systems (credentials provided by client) Optional / Potential: VoIP solution (e.g., Open Phone) for occasional calls Must-Have Qualifications Strong calendar management expertise (complex schedules, recurring series, cross-time zones). Proficiency in Microsoft Outlook, Zoom, and Microsoft Teams. Experience with workspace/meeting room reservation systems. Ability to handle confidential scheduling with discretion. Excellent English communication, proactive and detail-driven. Ability to work consistently during PST overlap (9:30 AM–1:30 PM PT). Comfortable maintaining a shared task tracker and providing visibility on work progress. Nice-to-Haves Familiarity with for project/task tracking. Experience with VoIP tools (e.g., Open Phone). Previous exposure to biotech, pharma, or research environments. Travel booking experience (flights, hotels, meeting logistics).
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Executive Assistant
2 weeks ago
South Africa, Philippines Assist World Full time 600,000 - 1,200,000 per yearAbout the Role We are seeking an organized and proactive Executive Assistant to support executives within a global consultancy. This role covers a wide range of administrative tasks, including scheduling, contract preparation, time tracking, and day-to-day support that ensures smooth business operations The ideal candidate thrives in a fast-moving...
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Executive Assistant
2 weeks ago
South Africa, Philippines Assist World Full time $50,000 - $80,000 per yearJob Description We are seeking a highly organized and proactive Executive Assistant to support a growing fractional CFO and accounting services firm. The role will focus on calendar management, client communication, inbox management, and light finance-related admin tasks. This position is ideal for someone with strong organizational skills, excellent...
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Executive Assistant
2 weeks ago
South Africa, Philippines Assist World Full time ₱900,000 - ₱1,200,000 per yearAbout the Role We're seeking a proactive, tech-savvy Executive Assistant to support the founder and leadership team of a fast-growing iGaming SaaS (email service provider/CRM). You'll keep calendars, inboxes, and follow-ups tight, coordinate meetings/travel, and help create simple systems/SOPs so the team can focus on growth Key Responsibilities ●...
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Executive Assistant
2 days ago
South Africa, Philippines Assist World Full time ₱1,200,000 - ₱3,600,000 per yearAbout the Role We're looking for a senior Executive Assistant who combines classic EA excellence (calendar, inbox, travel, expenses, comms) with hands-on project management and team build-out across multiple locations. You'll be the CEO's right hand—driving timelines for new-store openings, creating structure and SOPs, and owning frontline...
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Executive Assistant
2 weeks ago
South Africa, Philippines Assist World Full time ₱900,000 - ₱1,200,000 per yearRole Overview CPS Capital is hiring a hybrid Executive Assistant with light bookkeeping/finance operations to support the corporate side of the firm. You'll manage inbox and calendar workflows, coordinate logistics, and own recurring admin programs (e.g., quarterly cybersecurity training). You'll also assist with finance tasks in Xero—from bill entry and...
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Executive Virtual Assistant
2 weeks ago
South Africa, Philippines Assist World Full time ₱10,000 - ₱12,000 per yearOverview We are seeking a highly organized and proactive Executive Virtual Assistant to support the founder of a fast-growing social media and content creation company. This role is ideal for someone who thrives in a fast-paced environment, can think two steps ahead, and is comfortable managing both business and administrative tasks. The right candidate...
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Senior Executive Assistant
2 days ago
South Africa, Philippines Assist World Full time ₱900,000 - ₱1,200,000 per yearJob Description Support a high-travel entrepreneur across multiple ventures with end-to-end executive support You'll own scheduling, travel, communications, and personal logistics while building light processes that keep fast-moving work organized. The role demands excellent judgment, rapid context-switching, and mature ownership of outcomes Key...
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Executive Assistant
2 weeks ago
South Africa, Philippines Assist World Full time ₱900,000 - ₱1,200,000 per yearJob Description You'll be the founder's right hand, blending executive assistance, personal support, and light ops. Start PT with a clear path to FT as scope expands. Core Responsibilities Executive Support Email calendar management (Google Workspace), daily triage, priority tagging, and follow-ups Meeting prep: agendas, reference material,...
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Senior Executive Assistant
2 weeks ago
South Africa, Philippines Assist World Full time $60,000 - $80,000 per yearJob Description We're hiring a seasoned Executive Assistant to support a biotech executive with heavy scheduling across multiple parties, complex travel/conference logistics, and proactive outreach to secure meetings with high-value contacts at industry events. The role blends classic EA support (inbox/calendar/travel) with conference research, list...
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Executive Assistant — Real Estate
2 weeks ago
South Africa, Philippines Assist World Full time ₱900,000 - ₱1,200,000 per yearJob Description Provide high-level executive support across a national real estate portfolio and multiple nonprofit/board commitments. Own calendar, email organization, scheduling, and travel—with a strong emphasis on building systems that reduce executive time on repetitive tasks (e.g., inbox triage and filing rules Priorities Inbox Under Control:...
