Operations Admin

2 weeks ago

Dumaguete, Central Visayas, Philippines Industrial Controls Systems, Inc. Full time ₱288,000 per year

WORK QUALIFICATIONS:

  • Degree in business administration, facility management, or a related field preferred.
  • At least 2 years of experience as an operations administrator or in a similar position.
  • Strong organizational and administrative skills.
  • Excellent communication skills, both written and verbal.
  • Proficiency in Microsoft Office and data management software.
  • Detail-oriented with strong analytical and problem-solving skills.
  • Ability to multitask.
  • Willing to travel (i.e., 1 week training at ICON Head Office - Quezon City)

_________________________________________________________________________________________

WORK RESPONSIBILITIES:

OPERATIONS ADMINISTRATOR

  • Answering phones and responding to client requests and inquiries.
  • Managing and updating company databases.
  • Keeping track of inventory and ordering supplies.
  • Maintaining financial, employee, and client records.
  • Drafting and mailing customer correspondence and newsletters.
  • Organizing events, scheduling meetings, and making travel arrangements.
  • Managing the maintenance of office and facility equipment.
  • Providing administrative support to other departments or projects as needed.
  • Performing other duties as assigned.

NON-PROJECT

  • Purchasing of all needed non-project office supplies and materials ensuring compliance with the company policy on the purchasing process

MOTORPOOL and WAREHOUSE MANAGEMENT

  • Prepare and manage trip ticket, and coordinate with Drivers for submission of original invoices for the liquidation of Petron Fleet Card
  • Compilation of Driver's trip tickets for checking, analysis of trip's validity and approval of Technical Service Manager for fuel consumption report
  • Monitoring dashcam footage from the company-issued motor vehicles assigned to the Dumaguete Project and report any incident
  • Monitor of Vehicle Incident Report
  • Receive from ICON Head office incoming deliveries and complete documentation for paperwork completion, assigning an identification number and recording of acquisitions, including attaching required tags or labels prior to distribution
  • Maintain an inventory of consumables being delivered from ICON's head office to the liaison office

LOCATION: Barangay Camanjac, Dumaguete City Negros, Oriental.

Job Type: Full-time

Pay: Php19, Php24,000.00 per month

Benefits:

  • Company events
  • Paid training
  • Promotion to permanent employee

Education:

  • Bachelor's (Required)

Experience:

  • Operations Administrative: 2 years (Required)

License/Certification:

  • Professional driver's license (Preferred)

Location:

  • Dumaguete (Required)

Willingness to travel:

  • 100% (Required)

Work Location: In person

  • Operations Admin

    2 weeks ago

    Dumaguete, Central Visayas, Philippines Industrial Controls Systems, Inc. (ICON) Full time ₱300,000 - ₱450,000 per year

    Industrial Controls Systems, Inc. (ICON) is now hiring for Operations AdminOPERATIONS ADMINISTRATOR:• Answering phones and responding to client requests and inquiries.Managing and updating company databases.Keeping track of inventory and ordering supplies.Maintaining financial, employee, and client records.Drafting and mailing customer correspondence and...

  • Admin Coordinator

    4 days ago

    Dumaguete, Central Visayas, Philippines M25 Movers Full time ₱156,000 - ₱180,000 per year

    This is not just a desk job — it's the nerve center of our Discovery ops.As the Admin Coordinator, you'll be the one making sure nothing slips through the cracks — not a van, not a log, not a fine, not a report.You'll be responsible for:Daily reporting to HQ by 6PM sharpLogging attendance, conduct, and crew issuesKeeping documentation airtight for audits...

  • office staff

    6 days ago

    Dumaguete, Central Visayas, Philippines Dumaguete Seafront Hotel Full time ₱150,000 - ₱250,000 per year

    Job Summary:As an Admin Staff / Frontline Officer at Dumaguete Seafront Hotel, you will play a dual role in ensuring smooth internal operations and delivering exceptional guest service. You will be responsible for administrative tasks such as records management, reporting, and coordination, while also serving as the first point of contact for guests at the...

  • Logistics Coordinator

    4 days ago

    Dumaguete, Central Visayas, Philippines M25 Movers Full time ₱144,000 - ₱180,000 per year

    As the Logistics Coordinator, you handle the real-world execution of daily operations — from van maintenance and supply checks to clearances and team coordination. You're not just keeping the engine running — you're making sure it doesn't break down in the first place.You'll be responsible for:Tracking van repairs, getting quotes, and submitting photo...

  • IT Manager

    1 week ago

    Dumaguete, Central Visayas, Philippines Viventis Search Asia Full time ₱1,200,000 - ₱2,400,000 per year

    of the position: IT ManagerPosition in the organization: ManagerialDepartment: Information TechnologySuperior: General ManagerInteractions: General Manager, Operations APMS, Operations TM, Operations QA, Shift Operations Manager, HR, Support Group and Admin.GOALS OF THE POSITION:The IT Manager is responsible for the planning, developing, designing, and...

  • Sales and Marketing Associate

    2 weeks ago

    Dumaguete, Central Visayas, Philippines LMF Capital Inc. Full time ₱400,000 - ₱600,000 per year

    Job FunctionPlanOut is seeking a driven, organized and community minded Sales and Marketing Admin to help power our next phase of growth as we prepare to Launch version 2 of our national events and outdoor platform. This role will directly support the CEO and COO in managing leads, setting of appointments with potential clients, new client onboarding,...

  • Sales and Marketing Officer

    2 weeks ago

    Dumaguete, Central Visayas, Philippines Asbir Tech Full time ₱216,000 per year

    Job FunctionPlanOut is seeking a driven, organized and community minded Sales and Marketing Admin to help power our next phase of growth as we prepare to Launch version 2 of our national events and outdoor platform. This role will directly support the CEO and COO in managing leads, setting of appointments with potential clients, new client onboarding,...

  • assistant, human resources

    2 days ago

    Dumaguete, Central Visayas, Philippines Qualfon Full time ₱150,000 - ₱250,000 per year

    OverviewRole: Assistant, Human ResourcesThe Person Office (HR) Admin Assistant supports the Person Office Manager in the daily administration of HR policies, processes, and procedures and performs a variety of tasks. The primary duty is to collect and manage all employment data and support the hiring, training, and lifecycle of all employees. This role...

  • Food & Beverage Manager

    1 week ago

    Dumaguete, Central Visayas, Philippines ECE Consulting Group Full time ₱900,000 - ₱1,200,000 per year

    The Food and Beverage (F&B) Manager is responsible for overseeing the entire food service operation of ECE, ensuring that over 2,500 employees receive high-quality, nutritious, and well-prepared meals every day. This role ensures efficient coordination with catering partners, kitchen staff, and facility teams to deliver consistent service that reflects ECE's...

  • Food and Beverage Manager

    6 days ago

    Dumaguete, Central Visayas, Philippines ECE Contact Centers Full time ₱660,000 per year

    Job SummaryThe Food and Beverage (F&B) Manager is responsible for overseeing the entire food service operation of ECE, ensuring that over 2,500 employees receive high-quality, nutritious, and well-prepared meals every day. This role ensures efficient coordination with catering partners, kitchen staff, and facility teams to deliver consistent service that...