Vendor Relations Coordinator

Strong Partnerships, Stronger Balance

Healthcare demands precision, but your life deserves balance. In this role, you'll manage vendor partnerships with global impact-then step away each weekend knowing your time is truly yours. Build a meaningful career in healthcare operations while keeping evenings and rest days for family, passions, and peace of mind.

Job Description

As a Vendor Relations Coordinator, you will oversee vendor validation, compliance checks, and onboarding processes to ensure smooth and fraud-free operations. You'll work cross-functionally to resolve discrepancies, improve workflows, and help safeguard vendor management systems.

Job Overview:

Employment type: Full-time

Shift: Night shift, weekends off

Work setup: Onsite, Ortigas

Exciting Perks Await

• Day 1 HMO coverage with free dependent
• Competitive Salary Package
• Night differential pay to maximize your earnings
• Prime office location in Ortigas (Easy access to MRT stations, restaurants, and banks)
• Fixed weekends off
• Salary Advance Program through our banking partner (Eligibility and approval subject to bank assessment. Available to account holders with minimum of 6 months company tenure.)
• Unlimited upskilling through Emapta Academy courses (Want to know more? Visit )
• Free 24/7 access to our office gyms (Ortigas and Makati) with a free physical fitness trainer
• Exclusive Emapta Lifestyle perks (hotel and restaurant discounts, and more)
• Unlimited opportunities for employee referral incentives across the organization
• Standard government and Emapta benefits
• Total of 20 annual leaves to be used on your own discretion (including 5 credits convertible to cash)
• Fun engagement activities for employees
• Mentorship and exposure to global leaders and teams
• Career growth opportunities
• Diverse and supportive work environment

The Qualifications We Seek

Required:

• Bachelor's degree in Business, Finance, Supply Chain, or related discipline.
• 1-3 years of experience in vendor management, accounts payable, procurement, or related operations.
• Familiarity with vendor onboarding processes, fraud prevention controls, and compliance requirements.
• Strong Excel and ERP platform experience (e.g., Workday, Oracle, SAP).

Preferred:

• Background in supporting U.S. healthcare or higher education vendor management.

Core Competencies:

• Strong attention to detail and accuracy in data validation
• Clear and professional written English communication
• Proactive problem-solving and fraud risk awareness
• Ability to prioritize and multitask in a remote setup
• Familiarity with SOP-driven workflows and compliance protocols

Tools Used:

• ERP Systems (e.g., Workday, GHX)
• Microsoft Excel, Outlook, Teams
• Sanction Screening Tools and Document Management Systems

Work Hours:

• Aligned with U.S. Eastern Time Zone (EST), Monday to Friday.

Performance Metrics:

• Fraud Prevention Effectiveness: validation and sanction checks completed in compliance with guidelines
• Inbox Response Time: timely review and resolution of shared inbox inquiries
• On-Time Processing: vendor requests routed and completed within defined timelines

Your Daily Tasks

• Review vendor request forms for completeness and accuracy.
• Validate vendor information, including company details and tax documentation, in accordance with standards.
• Confirm and authenticate vendor banking information to prevent fraud attempts.
• Conduct sanction checks to ensure compliance with federal and institutional guidelines.
• Monitor the shared inbox to manage incoming vendor inquiries and requests promptly.
• Route vendor update and addition requests to ASV in Workday for processing.
• Collaborate with cross-functional teams to resolve vendor discrepancies and escalate issues as needed.
• Maintain up-to-date knowledge of vendor management workflows, compliance requirements, and fraud prevention practices.
• Contribute to process improvements and documentation updates related to vendor onboarding and maintenance.

About the Client

Trusted Partners in Healthcare Compliance

Our client is a renowned academic health system in the United States, dedicated to advancing medical education, research, and patient care. By setting high standards in vendor compliance and fraud prevention, they ensure smooth, transparent, and ethical operations that directly support their mission of improving healthcare delivery for communities worldwide.

Welcome to Emapta Philippines

Join a team that values camaraderie, excellence, and growth. Recognized as one of the Top 20 Dream Companies of Filipinos in 2024, Emapta stands proudly alongside industry giants, offering stability and exciting career opportunities. Your career flourishes here with competitive compensation, international clients, and a work culture focused on collaboration and innovation. Work with global clients across industries, supported by a stable foundation and like-minded professionals passionate about making an impact. We empower your success with opportunities for personal and professional development in an inclusive environment. Apply now and be part of the #EmaptaEra