Executive Assistant

Drive Global Energy Innovation with Strategic Support

Our client operates the world's largest open and neutral market infrastructure for the global energy transition. They connect diverse markets and participants worldwide through a comprehensive technology platform, driving the growth of environmental commodities. With a history of strategic acquisitions, innovative product launches, and partnerships with global leaders, they have scaled renewable energy solutions, advanced carbon markets, and earned industry recognition. Joining their team means contributing to a company at the forefront of sustainable energy innovation and global impact.

Job Snapshot

Be part of our client's team as an Executive Assistant, supporting the CEO and executives by managing calendars, coordinating meetings across time zones, arranging travel, handling correspondence, preparing documents, and assisting with special projects. You will ensure smooth executive operations while maintaining discretion and professionalism in all tasks.

Career Overview at a Glance

Employment type: Full-time

Shift: Night Shift (10PM - 7AM PHT), Consecutive Days Off

Work setup: Onsite, Makati

Perks Designed for You

• Day 1 HMO coverage with free dependent
• Competitive Salary Package
• Night differential pay to maximize your earnings
• Prime office location in Makati (Easy access to MRT stations, restaurants, and banks)
• Salary Advance Program through our banking partner (Eligibility and approval subject to bank assessment. Available to account holders with minimum of 6 months company tenure.)
• Unlimited upskilling through Emapta Academy courses (Want to know more? Visit )
• Free 24/7 access to our office gyms (Ortigas and Makati) with a free physical fitness trainer
• Exclusive Emapta Lifestyle perks (hotel and restaurant discounts, and more)
• Unlimited opportunities for employee referral incentives across the organization
• Standard government and Emapta benefits
• Total of 20 annual leaves to be used on your own discretion (including 5 credits convertible to cash)
• Fun engagement activities for employees
• Mentorship and exposure to global leaders and teams
• Career growth opportunities
• Diverse and supportive work environment

Qualifications That Will Set You Up for Success

• 3 to 5 years of relevant experience
• Bachelor's degree in Business Administration, Communications, or related field preferred
• Previous experience as an Executive or Administrative Assistant supporting senior executives
• Strong organizational and time management skills with the ability to prioritize tasks and manage multiple projects
• Excellent written and verbal communication skills with a professional demeanor
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools
• Ability to work independently and exercise sound judgment in decision-making
• Discretion and confidentiality in handling sensitive information and executive-level matters

Your Key Responsibilities

Calendar Management

• Manage CEO's multi time-zone calendar, schedule appointments, meetings, and conference calls
• Coordinate with internal and external stakeholders to schedule meetings and events
• Identify scheduling conflicts and resolve issues to optimize CEO's time and priorities
• Protect focus blocks and add buffers for travel time and preparation

Meeting Coordination & Support

• Coordinate logistics for meetings and executive/team offsites, including agendas, conference rooms, AV, and catering
• Attend meetings or calls to take minutes, track action items, and follow up on decisions
• Prepare CEO with relevant documents and background information in advance

Travel Arrangements

• Arrange domestic and international travel, including flights, accommodations, transportation, and itinerary planning
• Coordinate travel logistics and provide support during travel, including itinerary changes and emergency assistance
• Manage travel expenses, receipts, and reimbursements according to company policies

Correspondence Management

• Manage CEO's email account, prioritize messages, respond to routine inquiries, and flag urgent matters
• Draft emails and other correspondence maintaining professionalism and accuracy

Document Preparation and Review

• Prepare, format, proofread, and edit documents, presentations, and reports
• Maintain electronic and physical filing systems for easy access and retrieval
• Ensure related documents and links remain updated on the company intranet

Project Support

• Assist executives with special projects, research assignments, and ad hoc tasks as needed

Confidentiality and Discretion

• Handle sensitive and confidential information with utmost discretion
• Maintain confidentiality of executive discussions, decisions, and personal matters
• Adhere to company policies regarding data security and privacy

Welcome to Emapta Philippines

Join a team that values camaraderie, excellence, and growth. Recognized as one of the Top 20 Dream Companies of Filipinos in 2024, Emapta stands proudly alongside industry giants, offering stability and exciting career opportunities. Your career flourishes here with competitive compensation, international clients, and a work culture focused on collaboration and innovation. Work with global clients across industries, supported by a stable foundation and like-minded professionals passionate about making an impact. We empower your success with opportunities for personal and professional development in an inclusive environment. Apply now and be part of the #EmaptaEra