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Executive Assistant to the CEO

2 days ago

Mandaluyong City, National Capital Region, Philippines Euro Asia Executive Search Full time

Position Overview

The Executive Assistant (EA) to the CEO provides high-level administrative, operational, and strategic support to ensure the CEO's office runs efficiently and effectively. This role requires exceptional organizational skills, professional judgment, discretion, and the ability to anticipate needs in a fast-paced, dynamic environment. The EA acts as a key liaison between the CEO and internal/external stakeholders.

Key ResponsibilitiesExecutive Support

  • Manage complex calendars, schedule meetings, and coordinate travel arrangements.
  • Prepare briefing materials, presentations, and reports for internal and external meetings.
  • Handle confidential information with the utmost discretion.
  • Draft and edit emails, documents, and correspondence on behalf of the CEO.
  • Monitor inbox priorities and ensure timely follow-up and communication.

Operational Coordination

  • Coordinate cross-departmental workflows and help drive key initiatives.
  • Track deliverables and deadlines for the CEO, ensuring timely execution.
  • Support preparation for board meetings, leadership meetings, and company-wide events.
  • Assist with project management tasks as assigned by the CEO.

Communication & Stakeholder Management

  • Serve as a primary point of contact for internal teams and external partners.
  • Facilitate smooth communication between the CEO and executive leadership.
  • Represent the CEO's office with professionalism, diplomacy, and operational excellence.

Strategic & Administrative Support

  • Conduct research, collect data, and prepare insights to support decision-making.
  • Organize and maintain files, documents, and company records.
  • Identify opportunities to optimize the CEO's time, workflow, and priorities.
  • Support special projects, strategic initiatives, and organizational planning.

Job Type: Full-time

Pay: Php45, Php50,000.00 per month

Ability to commute/relocate:

  • Mandaluyong: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

  • Do you have an experience supporting expat client?

Experience:

  • Executive Assistant: 4 years (Required)

Work Location: In person