Mandarin Speaking

1 week ago

Paranaque City, Calabarzon, Philippines Guangdong Hotel and Restaurant Full time

Also accepting resume through (SUBJECT: FILCHI ASSISTANT)

Key Responsibilities:

  • Executive Support & Administration:
  • Manage the executive's calendar, schedule appointments, and coordinate meetings both locally and internationally.
  • Organize travel arrangements, including flights, hotels, and transportation, ensuring all details are covered.
  • Prepare and organize documents, reports, presentations, and correspondence in both Mandarin and English.
  • Handle confidential information with discretion and maintain the privacy of the executive's business matters.
  • Translation and Interpretation:
  • Provide translation services for the executive, ensuring clear communication in Mandarin, English, and Tagalog during meetings, calls, and written correspondence.
  • Translate documents, emails, and presentations from Mandarin to English/Tagalog and vice versa, ensuring accuracy and cultural appropriateness.
  • Act as a liaison between the executive and Mandarin-speaking clients, partners, and colleagues, both verbally and in writing.
  • Provide real-time interpretation during meetings, conference calls, and other business engagements.
  • Communication Facilitation:
  • Act as the point of contact between the executive and both internal teams and external stakeholders, facilitating smooth communication.
  • Ensure the executive is informed about important updates, meetings, and events in both Mandarin and English.
  • Draft, review, and send official communications in Mandarin and English, ensuring professionalism and accuracy.
  • Document Management:
  • Maintain and organize filing systems for confidential documents and records, both physical and digital.
  • Draft and proofread business emails, memos, and other internal/external communications in Mandarin and English.
  • Prepare reports, minutes, and summaries of meetings and presentations as required by the executive.
  • Logistics and Event Coordination:
  • Assist in organizing events, conferences, and meetings, handling all necessary logistics including location, attendees, and materials.
  • Coordinate with vendors, suppliers, and event planners, ensuring that all arrangements are made smoothly and on time.
  • Provide on-the-ground support for executive-related events, ensuring successful execution.
  • General Administrative Tasks:
  • Handle incoming and outgoing correspondence (emails, calls, packages, etc.).
  • Process and manage expenses, invoices, and other financial documents as needed.
  • Maintain inventory of office supplies and manage procurement as necessary.
  • Assist with personal tasks for the executive, such as personal appointments, reservations, etc., if required.

Qualifications & Skills:

  • Experience:
  • Minimum of 3 years of experience as an Executive Assistant or in a similar administrative role, preferably supporting a senior executive.
  • Previous experience providing translation or interpretation services in a professional setting is highly preferred.
  • Language Proficiency:
  • Mandarin: Proficient in reading, writing, and speaking Mandarin (native or fluent).
  • English: Strong proficiency in reading, writing, and speaking English.
  • Tagalog: Proficient in Tagalog (spoken and written).
  • Technical Skills:
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other office software.
  • Familiarity with translation tools or software is a plus.
  • Communication Skills:
  • Excellent written and verbal communication skills in Mandarin, English, and Tagalog.
  • Strong interpersonal skills and the ability to build relationships with internal and external stakeholders.
  • Organization & Time Management:
  • Strong attention to detail with excellent organizational and multitasking abilities.
  • Ability to manage multiple tasks efficiently, prioritize work, and meet deadlines.
  • Confidentiality & Professionalism:
  • Ability to handle sensitive information with the highest level of confidentiality and integrity.
  • Professional demeanor and ability to work independently and as part of a team.
  • Adaptability:
  • Flexibility and willingness to work in dynamic environments and adjust to the needs of the executive.
  • Willing to be assigned to Pasay or Paranaque location as required.

Also accepting resume through (SUBJECT: FILCHI ASSISTANT)

Job Type: Full-time

Benefits:

  • On-site parking
  • Opportunities for promotion
  • Paid training
  • Promotion to permanent employee

Language:

  • Mandarin (Preferred)

Work Location: In person

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